Part-Time Administrative Aide (Permitting)

Job Description:

Part-Time Administrative Aide (Permitting)

Description

POSITION SUMMARY

The Development Services Department seeks a Part-Time Administrative Aide for the Permitting Section of the Building Services Division.

This position plays a key role in supporting departmental operations by providing front-line customer service and administrative support. The Administrative Aide serves as the first point of contact at the customer information desk, assisting visitors and ensuring a positive and efficient customer experience.

Responsibilities include, but are not limited to, tracking and compiling data, preparing reports, scanning and maintaining documents, and responding to written correspondence. The position also involves providing general customer assistance and, at times, handling sensitive or confidential information with discretion.
This is a part-time position with a 32-Hour cap per week in accordance with City of Fort Lauderdale Policy and Standards Manual. This position is At-Will and is not covered by a Collective Bargaining Agreement or the Personnel Rules.

ESSENTIAL JOB FUNCTIONS

• Serves as the first point of contact at the customer information desk, greeting and assisting customers in person, by phone, and electronically
• Provides accurate information regarding permitting processes, applications, and departmental services
• Directs customers to appropriate staff, divisions, or resources based on their needs
• Performs a variety of administrative support tasks including data entry, document scanning, filing, and record maintenance
• Tracks, compiles, and organizes data for reports, logs, and departmental use
• Prepares routine and ad hoc reports using established formats and systems
• Reviews, sorts, and responds to incoming correspondence, ensuring timely and accurate communication
• Assists with processing applications, forms, and related documentation for permitting services
• Maintains organized digital and physical records in accordance with departmental procedures
• Handles sensitive and confidential information with discretion and in compliance with applicable policies
• Supports customer service initiatives by resolving basic inquiries and escalating complex issues as needed
• Utilizes various computer systems and software applications to perform daily tasks efficiently
• Collaborates with staff across divisions to ensure smooth workflow and customer service delivery
• Performs other related duties as assigned

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS: High School Diploma or G.E.D. equivalencyThree (3) years of face-to-face and telephone customer service experience Proficiency in basic computer applications, including Microsoft Office Suite (Word, Excel, Outlook)Ability to communicate clearly and professionally, both verbally and in writingAbility to handle multiple tasks and prioritize in a customer-facing environmentStrong organizational skills and attention to detailAbility to handle customer interactions with professionalism and patience
PREFERRED QUALIFICATIONS: Prior experience working in a municipal or government setting, particularly in permitting, building services, or development servicesExperience with permitting or licensing systems (e.g., Accela, EnerGov, or similar platforms)Bilingual a plus!
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or [email protected] .



The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

Closing Date/Time: 5/11/2026 11:59 PM Eastern

Salary:

$20.00 Hourly