Records Modernization Coordinator

Job Description:

Records Modernization Coordinator

Description

Summary

King County Parks is seeking a detail-oriented and analytical Records Modernization Coordinator to support records management and modernization efforts within the Land Management team. This position plays an important role in improving how Parks organizes, maintains, and accesses critical property and land management records that support operations across the division.

If you enjoy organizing complex information, improving processes, exploring emerging technologies, and working on projects that create lasting operational improvements, this may be the role for you.

About the Role:

This position supports the transition of physical and electronic records to a digital records management system in accordance with County records management policies and state requirements. The role is responsible for helping manage thousands of real property records that support Parks' ability to provide public access, operate facilities, conserve environmental resources, and maintain accurate property information.

As a member of the Land Management Unit, you will support records modernization efforts through both day-to-day records management activities and project-based work focused on improving how records are digitized, organized, stored, and accessed. You will work closely with internal partners to maintain records accuracy, evaluate technology solutions, support pilot projects, and help develop scalable approaches to records digitization and management.

This position offers an exciting opportunity to explore emerging technologies that may include Optical Character Recognition (OCR), Artificial Intelligence (AI), workflow automation, and other records management solutions.

This position follows a hybrid work model, blending remote and in-person work.

About the Team:

The Parks Land Management team supports responsible stewardship of King County Parks properties, trails, and real property assets across one of the nation’s largest regional park systems. The team manages property records, land use information, permitting coordination, and operational support activities that help ensure Parks properties are maintained, documented, and managed effectively for long-term public benefit.

The team works collaboratively across Parks sections and with other County departments to support accurate records management and is committed to continuous improvement, innovation, collaboration, and responsible stewardship of public resources.

Commitment to Equity, Racial and Social Justice:

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As a Records Modernization Coordinator, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity .

Apply now for a rewarding career at the Apply now for a rewarding career at the King County Parks Division of the King County Department of Natural Resources & Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits , and growth opportunities.

Job Duties

What You Will Be Doing:

• Review, analyze and manage physical and electronic real property records in accordance with records retention policies and records management standards.
• Assist with quality control, indexing, digitization, and migration of records from legacy systems and physical files into Parks' digital records repository.
• Organize, maintain, and validate records and metadata within Parks' digital records repository using SharePoint and other records management tools.
• Research, evaluate, and recommend technology solutions that support records digitization, automation, and long-term information management.
• Coordinate and support records modernization projects by assisting with project planning, pilot testing, implementation activities, performance monitoring, and process improvements.
• Develop and document workflows, procedures, and operational guidance to support effective records management practices.
• Communicate and collaborate with internal partners to respond to inquiries, support records-related needs, and improve access to information.
• Contribute to continuous improvement efforts that enhance records management processes, technology solutions, and operational efficiency.

Qualifications You Bring:

• Experience in records management, information management, document control, or a closely related administrative or technical role.
• Experience managing records in SharePoint or a similar digital records/document management system to organize, maintain, retrieve, or manage electronic records and associated metadata.
• Experience performing high-volume, detail-oriented records review, data entry, or information management work with a high degree of accuracy.
• Experience applying established policies, procedures, retention schedules, or quality standards to manage records or information.
• Experience coordinating projects, implementation efforts, or process improvement initiatives involving multiple tasks, timelines, stakeholders, or system changes.
• Demonstrated ability to identify process improvement opportunities and recommend practical solutions to improve workflow efficiency, information organization, or records management practices.
• Strong written and verbal communication skills, including the ability to respond to inquiries and coordinate effectively with diverse stakeholders.

Experience, Qualifications, Knowledge, Skills

Competencies You Bring :

Business Insight: Applying knowledge of business and the marketplace to advance the organization’s goals.
Action Oriented - Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.

Tech Savvy: Anticipating and adopting innovations in business.
Ensures Accountability - Holding self and others accountable to meet commitments.

It Would Be Great if You Also Bring:

• Knowledge of public records management statutes and best practices.
• Experience working in government, public sector, or mission-driven organizations.
• Experience with or familiarity with SharePoint Syntex, AI Builder, Power Automate software or Optical Character Recognition (OCR) or similar technology.
• Basic knowledge of real estate records or principles related to real property ownership, rights, or land records.

Supplemental Information

Working Conditions:

• Work Location: The Land Management team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

• Work Schedule: This full-time position works a 40-hour work week. This position is not exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is overtime eligible.
• Union Representation: This position is represented by PROTEC-17 union.
• Duration: This recruitment aims to fill a Term-Limited Temporary (TLT) position with an anticipated duration of three years. If the position is filled by a King County employee who has successfully completed their initial probation, they will be offered the role as a Special Duty Assignment (SDA).

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Closing Date/Time: 7/6/2026 2:00 PM Pacific

Salary:

$47.01 - $59.59 Hourly