Accounting Assistant ($23.84/hour - $32.20/hour)

Job Description:

Accounting Assistant ($23.84/hour - $32.20/hour)

Description

Description

The Hayward Area Recreation and Park District, has an excellent opportunity!

We are seeking an Accounting Assistant to join our Accounting Team. The ideal candidate will be a team player, self-starter and take a proactive and solutions-oriented approach in the support of the day-to-day department operations.

Here are the details about the positions:

• Available Positions: 1
• Hourly Rate: $23.84/hour - $32.20/hour
• Work Schedule: Mondays - Fridays, Up to 18 hours per week
• Typical Work hours: Between 8:00AM - 5:00PM
• Part-Time, Year-Round, Hourly, Non-Exempt Position
• Work Location: District Office, 1099 E St. Hayward, CA
• Not to exceed 960 hours per fiscal year. (July 1 - June 30)

Applications will be reviewed as they are received. This posting may close at any time.

POSITION SUMMARY

Under general supervision, performs clerical accounting work; maintains a variety of statistical records and prepares related reports; and performs related work as required.

DISTINGUISHING CHARACTERISTICS

Work involves responsibility for performing varied and complex assignments that require an understanding of bookkeeping and governmental accounting methods and procedures. Accounting Assistants are responsible for a major transaction area of the Finance Division or for the maintenance of a subsidiary accounting system of a department or division. Work is performed with considerable independence within the framework of regulations, policies, and procedures governing the recording and reporting of financial transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Incumbents may not perform all duties. Duties include but are not limited to the following:

• Verifies claims, warrants, deposit slips, computer source documents, and other records for arithmetical accuracy, consistency, and budget classifications, requiring application of established coding and record keeping practices. May be required to prepare journal entry corrections
• Audits invoices and extensions, adds encumbrances, computes discounts and holdbacks, and verifies invoices
• Assembles, sorts, tabulates, codes, and files fiscal and statistical data; makes arithmetical calculations and verifies totals and extensions; performs computer data entry or maintains manual records to post, adjust, and balance accounts; allocates funds to correct accounts according to established procedure; balances and reconciles accounts
• Collects and accounts for money; issues vouchers and receipts; maintains petty cash, operates a cash register, and prepares deposits as assigned
• May confer with vendors, contractors, and/or the general public relative to issuing warrants, invoice-related questions, and tax ordinances; reviews applications and computes fees; follows up with appropriate applications and records changes
• Prepares and otherwise processes various bills and invoices; prepares entries, tabulations, standard forms, and routine documents according to specific instructions; maintains related files; operates data terminals, calculators, and other standard office equipment as required
• Responds to inquiries in person or by phone, providing explanation of established procedures and work unit policies; issues routine correspondence to vendors, businesses, or the public, according to established procedure, including routine collection correspondence
• As required, contacts financial institutions, vendors, businesses, the public, or other agencies to verify or obtain routine information regarding City financial activity
• Assists others involved in related activities

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this position. Essentially all of the employee's working hours are spent in an office. Most work assignments involve a high degree of concentration. There may be some light to moderate physical work in the handling of supplies, files, computer equipment, etc. When assigned to the public counter, the employee experiences numerous interruptions from the public and others.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. While performing the duties of this job, the employee is regularly required to have: Ability to sit for long periods of time, stoop, kneel, crouch, reach, finger, grasp, write, and perform repetitive motions; exerts up to 30 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects with the human body; hearing and speaking ability sufficient to carry on a conversation with another individual (or groups of individuals) in person and over the telephone; visual ability sufficient to read and produce printed material and information displayed on a computer screen.

Qualifications

MINIMUM QUALIFICATION REQUIREMENTS

Ability and Skill to:

• Operate a computer, calculator, adding machine, check protector, and copy machine
• Operate standard office and accounting related equipment to enter, retrieve, and maintain financial information and files
• Communicate effectively in English both orally and in writing
• Establish and maintain effective working relationships with other
• Learn, understand, and apply municipal finance systems, processes, and their interrelationships
• Learn municipal bookkeeping, purchasing, tax, and related systems and procedures
• Interpret and apply applicable State and Federal payroll regulations, and District rules and regulations
• Plan and carry out duties independently
• Maintain and prepare accurate records and reports
• Effectively utilize computer applications and technology related to the work

Knowledge of:

• Principles and practices of payroll preparation and management
• Automated accounting systems and their use in the assigned accounting function
• Basic accounting principles and practices
• Data processing requirements associated with automated payroll systems
• Considerable knowledge of accounting practices

Education/Experience/Training:

• Graduation from high school is required supplemented by coursework in bookkeeping and/or accounting, and a minimum of two years of experience in clerical accounting and/or bookkeeping work; or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed below
• Bi-lingual desirable

Special Requirements:

• Must be at least 18 years of age
• Must pass a fingerprint and/or background clearance prior to employment
• Verification of ID and ability work in the USA

Salary:

$23.84 - $32.20 Hourly