Deputy/Senior Deputy - Clerk of the Board

Job Description:

Deputy/Senior Deputy - Clerk of the Board

Description

Description

What We Offer

The County of Ventura offers an attractive compensation and benefits package that includes:

• General Salary Increase: A general salary increase of 3.5% effective on December 20, 2026, and 3.5% effective December 19,2027.
• Educational Incentive: Completion of an associate degree (2.5%), bachelor's degree (3.5%), OR graduate degree (5%) not required for the position.
• Annual Leave/Accruals Redemption: A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service and has the ability to "cash in" or redeem up to 100 hours of Annual Leave per year after taking 80 hours in the preceding 12 months.
• Deferred Compensation: 401(k) Shared Savings Plan and/or Section 457 Plan, with up to a 3% match on your 401(k) contributions.
• Health Plans: You are afforded an annual flexible credit allowance of up to $26,626 for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.
• Pension Plan: Both the County and you contribute to the County's Retirement Plan and to Social Security. If you are eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
• Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Holidays - 13 paid days per year, which includes a scheduled floating holiday.

VENTURA COUNTY

Ventura County is located on California’s “Gold Coast,” approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate. The beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County “home.”

Ventura County is a “general law” county, governed by a five-member, elected-by-district Board of Supervisors. The Supervisors appoint a County Executive Officer (CEO) to oversee the County budget, day-to-day operations, and to advise, assist, and act as an agent for the Board of Supervisors in all matters under the Board’s jurisdiction. It focuses on providing excellent services to its residents by promoting engagement, strategy, execution and accountability to include diversity, equity, and inclusion initiatives to ensure that all employees are treated with respect and without discrimination, and to improve culturally appropriate outcomes for community members.

DEPARTMENT
The Clerk of the Board is responsible for several areas of governmental service and is committed to providing excellent customer service and transparency while ensuring the integrity and accessibility of public records for the entities that we serve. The Clerk of the Board is the official Custodian of Record for each of the following entities: Board of Supervisors, Assessment Appeals, Air Pollution Control Board, City Selection Committee, Fire Protection District Board of Appeals, Election Advisory Committee and the Ventura County Consolidated Oversight Board. The Clerk of the Board also maintains County Ordinances, Statements of Economic Interests/Form 700 Filings, and the Conflict of Interest Code Biennial Notices.

THE POSITION
Under general supervision (Deputy Clerk of the Board) and under limited supervision (Senior Deputy Clerk of the Board), performs a wide variety of skilled administrative and complex processing tasks utilizing many computerized systems in order to maintain official records and files; processes legal documents; processes assessment appeal applications; processes Statements of Economic Interest/Form 700 filings; administers the Conflict of Interest Code; manages information regarding Boards and Commissions; responds to public records requests, processes agendas and minutes for various boards and commissions, clerks meetings, and provides excellent customer service in person, over the telephone, and in writing.

The Deputy Clerk of the Board differs from the Senior Deputy Clerk of the Board in the level and complexity of assignments requiring journey, and advanced journey skill levels. The Deputy Clerk of the Board classification has less scope and focuses on processing materials with fewer regulations than the Senior Deputy Clerk of the Board classification.

The successful candidate will:

• Possess intermediate skills using software applications, including Adobe Acrobat Professional, Microsoft Office, and meeting management software applications, such as Granicus.
• Be skilled at organizing, prioritizing, and scheduling workload to meet strict deadlines
• Be skilled at establishing effective working relationships with Board members, management, employees, public/private/municipal/State/Federal representatives
• Have knowledge of various governmental codes applicable to council, boards, commissions and/or committees

AGENCY/DEPARTMENT: County Executive Office/Clerk of the Board

PAYROLL TITLES AND APPROXIMATE RATES OF PAY

Deputy Clerk of the Board: $34.12 - $47.77 per hour
Senior Deputy Clerk of the Board $37.44 - $52.42 per hour

NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further exam upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department/budget.

Deputy Clerk of the Board and the Senior Deputy Clerk of the Board are Management classifications and are eligible for overtime compensation.

TENTATIVE SCHEDULE:
OPENING DATE: July 14, 2026
CLOSING DATE: July 31, 2026, at 5 pm

Examples Of Duties

Duties may include, but are not limited to, the following:

• Reviews and processes Statements of Economic Interest, Form 700, for which the Clerk of the Board is the Filing Officer; following Fair Political Practices Commission (FPPC) regulations;
• Prepares and distributes notices related to Statements of Economic Interest, Form 700 based on FPPC guidelines including Non-Filer Enforcement Packet for submission to the FPPC;
• Interacts and effectively communicates professionally with members of the public, elected/appointed officials, department/agency directors, and other high-profile individuals;
• Processes and maintains pertinent records, which may include typing, filing, preparing, and mailing correspondence and notices, exhibits, and data-related notes;
• Receives and records legal documents served, and distributes reports to County departments;
• Prepares special and periodic reports which involves compiling data from several sources;
• Receives and responds to the public, County staff, and outside agencies or representatives with records requests in compliance with statutory deadlines; explains rules and regulations; resolves problems and complaints; provides general procedural information exercising tact and discretion when distinguishing between, and with consideration of, sensitive or protected and public information;
• Prepares, publishes, and posts the agenda and notices for the respective Boards/Commissions adhering to the appropriate governing rules, regulations, legal requirements, timing deadlines, and restrictions;
• Clerks meetings for assigned Boards/Commissions, following parliamentary procedures; records actions of the Board/Commission; prepares summary action minutes and minute orders;
• Assists the public with assessment appeal information and processes assessment appeal filings;
• Compiles, distributes, and files minutes after accurately recording meeting proceedings;
• Processes Conflict of Interest Codes approved by the Couty of Ventura Board of Supervisor and updates Disclosure Docs application;
• May at the Deputy level or will at the Senior level review and process Assessment Appeal applications ensuring they are adhering to the State Board of Equalization Revenues and Taxation Code and Rules;
• Other related duties as required.

At the Senior Deputy level only:

• Processes hearing confirmations, withdrawals, continuance requests, and requests for reconsideration;
• May oversee processes such as Public Record Acts and provide guidance for more complicated journey level work efforts working independently and exercising critical thinking and judgment.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, AND EXPERIENCE
Possession of any combination of education, training, and/or experience that would likely produce the required knowledge, skills and abilities.

Examples of qualifying education, training, and/or experience are:

Deputy Clerk of the Board

At least three (3) years of increasingly responsible office clerical work and college coursework in business, public administration, or related field. Office clerical work experience must have included the processing and maintenance of records and files using automated systems in an administrative capacity.

In addition, at least one (1) year of experience must include working in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office. Work experience must include at least one (1) of the following: clerking the meetings; documenting actions/orders/minutes of the meeting; preparing agendas and/or other meeting documents; processing Form 700s; reviewing/processing Conflict of Interest Codes.

Senior Deputy Clerk of the Board

At least two (2) years of experience working with Assessment Appeals and a working knowledge of the California State Board of Equalization Rules; Property Tax Rules, Revenue and Taxation Code, and parliamentary procedures.

In addition, an individual must possess at least two (2) years of experience working in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office. Work experience must include, clerking the Board of Supervisors meetings; documenting actions/orders/minutes of the meeting; preparing agendas and/or other meeting documents; processing Form 700s; reviewing/processing Conflict of Interest Codes.

Education/Experience Substitution at both levels:

An Associate's degree in public administration or a closely related field may be substituted for one (1) year of clerical and administrative experience in a Clerk's Office of a governing, advisory, or quasi-judicial board/council office.

NECESSARY SPECIAL REQUIREMENTS

• Possession of and ability to maintain a California driver license
• Intermediate proficiency in the Microsoft Office applications of Word, Excel, PowerPoint, Outlook and Teams
• Intermediate proficiency in Adobe Acrobat Professional
• Ability to lift up to 30 pounds unassisted
• Willingness to work on site in Ventura Monday through Friday with no remote work
• Ability to have schedule flexibility to come in early or stay late a minimum of four days each month to accommodate board agenda preparation or meetings support

NOTE: Excellent written communication skills must be demonstrated in the completion of the application and supplemental questions.

DESIRED

Bachelor's degree in Business Administration, Public Administration, Public Policy, or a related field.

Certified California State Board of Equalization Clerk of the Board Staff training or Certified Clerk of the Board (CCB), Certified Municipal Clerk (CMC), or Master Municipal Clerk (MMC)

Spanish speaking skills

Knowledge, Skills, and Abilities
Working knowledge of: various governmental codes applicable to council, boards, commissions and/or committees, such as Conflict of Interest Codes/Form 700s, Maddy Act, California Public Records Act, the Brown Act; Board Policies, County Codified Ordinance Code, and FPPC Regulations; County organization and operating policies and procedures; assessment appeals applications; automated agenda, meeting management applications (i.e. Granicus), and/or document management systems; California State Board of Equalization Rules, Property Tax Rules, Revenue and Taxation Code.

Considerable knowledge of: clerking board/commission meetings; parliamentary procedures; standard office procedures, practices and protocols; indexing and filing rules and systems.

Skilled in: communicating effectively orally and in writing; intermediate proficiency in Microsoft Office applications Word, Excel, PowerPoint, Outlook and Teams; intermediate proficiency in Adobe Acrobat Professional; organizing, prioritizing, and scheduling workload to meet strict deadlines; analyzing information and formulating recommendations; entering, recording, storing, organizing and retrieving data and information stored in an automated records management system; composing correspondence and routine reports; providing excellent customer service.

Ability to: maintain accurate records and record-keeping systems; perform a variety of work under pressure due to competing demands that may have various time constraints / deadlines; analyze and process information with accuracy; utilize good judgment and decision-making; work independently.

Recruitment Process

FINAL FILING DATE

Your application must be received by County of Ventura Human Resources no later than 5:00 p.m. on Friday, July 31, 2026.

To apply online, please refer to our website at www.venturacounty.gov/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura, Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) for additional information.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying

All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying

All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

TRAINING and EXPERIENCE EVALUATION
The Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam, which may be preceded by or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

ORAL EXAMINATION - 100%

A job-related Oral Examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

NOTE: If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

ELIGIBLE LIST

The eligible list established from this recruitment will be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, or Extra Help for this and similar vacancies within the County Executive Office - Clerk of the Board. There is currently one (1) Regular vacancy.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

BACKGROUND INVESTIGATION

A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Katie Reynolds by e-mail at [email protected].

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT, MCC, MU

Closing Date/Time: 7/31/2026 5:00 PM Pacific

Salary:

$70,967.84 - $109,024.78 Annually