Administrative Assistant

Job Description:

Administrative Assistant

Description

Join Missoula County in making a meaningful impact, where your work supports our vibrant community, promotes public service, and contributes to a better future for all.

Job Description:

RATE OF PAY: $23.679

DEPARTMENT: COUNTY ATTORNEY'S OFFICE

JOB TYPE: REGULAR, FULL-TIME (filling two positions)

BARGAINING UNIT: MFPE Federation of Missoula County Employees

CLOSING DATE: JULY 29, 2026

TO APPLY: Please complete an application. Complete job description available upon request to the Department of Human Resources.

DEFINITION: Performs advanced level clerical and administrative support duties for the County Attorney’s office and the Calibrate Program, to relieve attorneys and other professionals of important detail work.

EXAMPLE OF DUTIES: Performs administrative and support tasks including: reception of callers and visitors; managing calendars and scheduling appointments; preparing for meetings; planning events; preparing and disseminating schedules, agendas, meeting minutes, daily mail and other information. Maintains public records and files; accepts payments, creates receipts, processes deposits, monitors budget expenditures. Investigates potential restitution claims and sends appropriate correspondence, keeping detailed records. Performs complex clerical and administrative work requiring the exercise of independent judgment. Composes and prepares correspondence, complex meeting minutes, reports and forms from source material. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including case content management systems, agenda management systems, video and recording systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desk top publishing application to create brochures, write newsletters and other publications. Organizes, assembles, and distributes in custody charging lists, creates and proofreads documents as requested by staff, utilizes the efiling system to file and receive documents. Attends court proceedings to assist attorney and keep detailed records of appearances. Responds to requests for information by the public, office staff or other departments. Conducts research and answers complex inquiries that may require interpretation of County or departmental policies, rules and regulations. Assists in the dissemination of information necessary to implement County or departmental policies. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, other employees and the general public; attends meetings as departmental representative as directed. May present information in public meetings.

MINIMUM QUALIFICATIONS:

Requires high school graduation or GED. Requires two years of clerical or customer service work experience. A certificate of completion or degree in a post-secondary program may be substituted for two years of clerical or customer service experience. SPECIAL REQUIREMENTS: Must pass a driving history and criminal background investigation.

PHYSICAL/ ENVIRONMENTAL DEMANDS : The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). May require attendance at meetings outside the workplace; may require attendance at meetings outside normal business hours. May require travel or attendance to trainings and events.

Additional Job Description:

TO APPLY: Please complete an application. Complete job description available upon request to the Department of Human Resources.

As a Missoula County employee, you will be a part of a team that is committed to positively impacting the community.

Missoula County is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or military status