Administrative Assistant, Administrative Services

Job Description:

Administrative Assistant, Administrative Services

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under the general supervision of the Associate Director of Administrative Services, the Administrative Assistant provides direct support to the Associate Director of Administrative Services, assistance to the Contracts and Allocations Coordinator, and performs a full range of moderate to complex clerical and secretarial work assignments. The incumbent performs routine/non-routine administrative duties which are often of a project nature, as well as, supports the administrative and operational functions of within Student Housing.

• Serves as the liaison between the Contracts Coordinator and residents as the first point of contact for LLC/TLC and Gender Inclusive housing inquiries and supports processes aimed at filling all living learning and themed living communities and Gender Inclusive housing spaces.
• Participates in and works all Department events including but not limited to move-in, move-out, Admitted Matadors Day and Open House
• Assists with the onboarding and termination processes of student assistants in the Administrative Services unit.
• As assigned, assists with system entry/submission and maintenance of open purchase orders, chargebacks and requisitions, processes direct pay invoices, reconciles procurement card statements and submits travel claims. Assists the Financial Analyst with reconciling department transactions on a monthly basis and resolving discrepancies.
• Independently responds to requests for information, reviews situations and directs or implements proper action by providing information to callers and visitors, requiring detailed knowledge of the Student Housing Office (SHO). Maintains office functions in the absence of the Associate Director of Administrative Services.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/0ppoqb81ejiwy3wsnkmr8mo42qdorsjp

Qualifications

• Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year-for-year basis.
• Experience working with University and/or Student Housing is highly desirable.

Knowledge, Skills, & Abilities

• Knowledge of administrative and customer service practices, with the ability to effectively communicate with residents, prospective residents, campus partners, and other stakeholders while responding to inquiries, processing housing-related information, and maintaining accurate records and correspondence.
• Ability to organize and coordinate multiple administrative and operational activities, including meetings, events, housing applications, waitlists, filming requests, card key processes, move-in/move-out activities, and front office support, while exercising sound judgment, attention to detail, and effective prioritization.
• Knowledge of payroll and personnel processes, with the ability to accurately review, compile, enter, and relay information related to payroll transactions, employee appointments and changes, leave activity, recruitment, onboarding, and separations while maintaining appropriate confidentiality and meeting established deadlines.
• Ability to accurately process and reconcile financial and administrative transactions, including purchase orders, chargebacks, requisitions, direct pay invoices, procurement card statements, and travel claims, while identifying discrepancies, maintaining organized records, and providing reliable support across multiple Student Housing units.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1032 / Administrative Support Assistant / 2
• The anticipated HIRING RANGE is $3565 - $3936 per month, dependent on qualifications and experience. The salary range for this classification is: $3565 - $5092 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a Regular position with a one-year probationary period.
• The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position.

General Information

• Applications received through September 9, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

Work with purpose at the CSU.
Your career can change lives, communities, and futures. Watch why CSU is more than a job: https://www.youtube.com/watch?v=2VXk4PPlSl4

Advertised: Aug 26 2026 Pacific Daylight Time
Applications close: Sep 09 2026 Pacific Daylight Time