Records Technician I

Job Description:

Records Technician I

Description

Description

How to Submit a Successful Application video: https://hr.venturacounty.gov/how-to-apply/application

Join the Ventura County Health Care Agency and become part of a team dedicated to supporting high-quality, compassionate heath care for our community. The Health Care Agency (HCA) encompasses a wide range of services through award-winning hospitals, clinics, public health, behavioral health, and health plan services, all working together to serve residents of Ventura County, especially those facing barriers.

As a Records Technician I in the Health Information Management Department, you will play an important role in supporting patient care by ensuring hospital and patient related documentation is properly maintained and available in the medical record for health care providers and other authorized users. Under immediate supervision, the Records Technician I performs entry level, routine records management and clerical duties, following established procedures, and develop knowledge of specialized codes, statutes, and procedures. Documents examined are generally similar in format, require similar explanations, and involve the same types of supporting documentation. This is an excellent opportunity to build valuable experience in a healthcare environment while contributing to the accurate and timely management of information that supports medical decision-making and patient care.

Your work will be part of a larger effort made possible by over 4,000 passionate and highly qualified clinicians, professional staff, volunteers, and trainees who are committed to advancing the Ventura County Health Care Agency's mission.

DISTINGUISHING CHARACTERISTICS:
Persons in this series differ from others in the office assistant series in that the former focuses on the examination and indexing of legal or medical documents to determine acceptability for public recordation and proper classification assignment in accordance with uniform standards. The documents recorded and indexed are recognized and transferable intrastate and/or interstate.

WHAT WE OFFER:
The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee in this position may also be eligible for the following:

• Educational Incentive - Some positions may be eligible for educational incentive. This incentive may be 2.5%, 3.5%, or 5% for incumbents in eligible positions based on completion of an Associate’s, Bachelor’s, or Master’s degree that is not required for the classification.
• Bilingual Incentive - Some positions may be eligible for bilingual incentive depending on the applicable memorandum of agreement and the needs of the department. In order to qualify for this incentive, incumbents in eligible positions must take and pass the applicable bilingual fluency exam with a score of seventy percent (70%) or higher. Proficiency levels by exam are $0.69/hour (Level I), $1.00/hour (Level II), or $1.32/hour (Level III).
• Merit Increases - New employees serving their initial County service probationary period are eligible for an initial 5% merit increase upon completion of at least 1,040 hours (approximately six months) assuming work meets satisfactory standards. Subsequent merit increases will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Deferred Compensation - Eligible to participate in the County's 401(K) Shared Savings Plan and/or the Section 457 Plan. If you participate in the County sponsored 401(K) plan, the County will match a part of your contribution up to 3% of your salary, on a per pay period basis.
• Health Plans - You are afforded a flexible credit allowance for purchasing medical plan under the County’s Flexible Benefits Program. County now pays 100% of dental and vision premiums.
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental, and vision care expenses.
• Pension Plan - Participate in the County's defined benefit pension plan that provides lifetime payments to retirees. Members are "vested" after attaining five years of retirement service credit. If eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.
• To learn more about the benefits, please follow the link below:

https://vcportal.venturacounty.gov/CEO/HR/MOA/docs/SEIU_MOA_2025-2029.pdf

AGENCY/DEPARTMENT: Health Care Agency - Administration

Records Technician I is represented by the Service Employees International Union (SEIU) and is eligible for overtime compensation.

NOTE: This classification is within a bargaining unit that is subject to an agency shop arrangement which mandates a Regular employee to either join Local 721 of SEIU and pay dues as a member OR either pay a service fee to Local 721 or direct that an amount equivalent to the service fee be distributed to a qualified charitable organization.

VETERAN’S POINTS: This is a trainee/entry level classification, and Veteran’s Points may apply to eligible applicants.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-Term), Per Diem Pool, Intermittent, and Extra-Help vacancies. There is currently one (1) Regular, Full-Time vacancy.

TENTATIVE SCHEDULE
OPENING DATE: 10/07/2026
CLOSING DATE: 10/13/2026 at 5:00 p.m.

Examples Of Duties

Duties may include, but are not limited to the following:

• Receives and examines routine documents for completeness and accuracy;
• Screens or records documents within clear guidelines and refers questionable documents to positions in a higher classification;
• Prepares document files;
• Assists the public in filling out proper forms and explaining fees, rules and procedures either on the phone or over the counter;
• Arranges a variety of materials alphabetically, numerically, decimally, or alphanumerically for easy access, preservation, filing, storage and retrieval;
• Verifies, updates, enters and retrieves information from a manual and/or automated data management system with limited screen formats, program commands and transaction codes; and
• Performs other related duties as required.

Typical Qualifications

These are entrance requirements to the exam process and ensure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE:
No experience or training is required; however, applicants must demonstrate possession of requisite abilities.

NECESSARY SPECIAL REQUIREMENTS:

• Must be willing and able to work overtime, weekends, and holidays as scheduled.

KNOWLEDGE, SKILLS, and ABILITIES:
Some knowledge of:

• records management principles, practices and techniques;
• document types, forms, and recordation requirements;
• standard nomenclature, indices and classification systems used for recordation;
• functions, policies and procedures applicable to work assignments;
• laws, rules and regulation governing the record ability and retention of documents/records;
• database management systems and commands;
• Health Information Portability and Accountability (HIPAA) Law and Privacy & Confidentiality regulations.

Some ability to:

• understand, apply and explain laws regarding the release of information and documents;
• operate office equipment such as terminals, printers, microfilm reader, reproduction machines;
• perform simple mathematical calculations;
• deal tactfully and courteously with a wide range of individuals including stressful contacts with irate persons;
• work effectively within the constraints of specific deadlines and time frames;
• maintain confidentiality of restricted information;
• recognize deviations from accepted formats or codes.

Recruitment Process

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Tuesday, October 13, 2026.

To apply on-line, please refer to our website at hr.venturacounty.gov . If you prefer to fill out a paper application form, please call (805) 677-5184 for application materials and submit them to County of Ventura Human Resources - Health Care Agency, 646 County Square Drive, Ventura, CA 93003.

NOTE TO APPLICANTS: It is essential that you complete all sections of your application supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, if/they may not be submitted in lieu of the application.

LATERAL TRANSFER OPTION: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointed by "Lateral Transfer" may be possible. If interested, please click here for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire will result in the application being removed from consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAM - 100%: A job-related written examination will be administrated to test applicants’ knowledge of office practices, reading comprehension, forms completion/checking, comparison, vocabulary, spelling, math, and filing . Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Applicants successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

Click on the link for How to Prepare for a Written Test: https://hr.venturacounty.gov/how-to-apply/written-test

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

For further information about this recruitment, please contact Vivian Merida via email at [email protected] or by telephone at (805) 677-5231.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Service Employees International Union (LOCAL 721)
(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Code: UPP

Closing Date/Time: 10/13/2026 5:00 PM Pacific

Salary:

$47,840.00 - $66,851.11 Annually