Job Description:

Procurement & Contracts Consultant - Disadvantaged Business Liaison

Description

About the Position

This detailed role handles procurement related tasks such as Purchase Orders (PO's)/Purchase Requisitions (PR's) for our Breeze Transit department and also serves as the Disadvantaged Business Liaison (DBELO). Responsibilities are divided into three categories. Please see below for more information.

Procurement:

• Interface with Breeze Transit staff, procurement and other departments to assess procurement and contract needs for the Breeze Transit Department.

• Follow Federal Transit Administration (FTA) and Florida Department of Transportation (FDOT) regulation related to third-party procurements and contracts; ensure Transit procurements meet the federal and state requirements.

• Work with the Grant Coordinator, the Office of Financial Management - Grants Section, Financial Analyst liaison, and Administrative Agents for Breeze Transit contracts in regard to projects procurement and funding.

• Development of procurement packages with Procurement Department.

• Create agenda items for the Board for procurement.

• Draft and coordinate approval process for waiver requests.

• Prepare addenda during solicitation process and develop scopes of services.

• Facilitate purchasing processes for the Breeze Transit Dept., including purchase requisitions and purchase order management.

• Participate in project management and at times may be the project lead.

• Develop and process RFIQs, RFPs and quotes in compliance with county procurement policy.

• Assist Transit in decision making process by providing sourcing analysis, trend analysis, scenario planning and model exploration.

• Manage vendor relationships with department needs in mind.

• Train and provide guidance to others on the above tasks.

Contracts:

• Work with Office of County Attorney and Contracts Management team within Procurement.

• Prepare/negotiate contracts and exhibits, including vendor contracts and amendments, inter-local agreements, facility use agreements and others, for submittal to Contracts Administration/OCA for review.

• Create e-genda items to bring contracts or procurements to the Board for approval.

• Ensure that contracts comply with local, state and federal requirements.

• Manage the contract development process including vendor negotiations as required.

• Manage Transit contracts– track expiration and renewals in coordination with Contracts department.

• Prepare and submit new PR, PO and change order requests.

Disadvantaged Business Enterprise Liaison Office (DBELO):

• Serve as Transit’s Disadvantaged Business Enterprise Liaison Officer; develop and oversee DBE program.

• Develop DBE goals and submits to FTA.

• Report DBE Commitments semi-annually to FTA and FDOT.

• Report the annual Shortfall Analysis FTA.

• Stay abreast of changing requirements and trends in DBE regulation; attend training as needed.

• Seek out DBE vendors and subcontractors through outreach and engagement. Provide information to vendors about DBE and County Procurement processes.

About the Schedule

Work Hours:

• Full-Time, 40 hours per week.

• Monday - Friday, 8:00 a.m. to 5:00 p.m.

• After completing your six (6) month probationary period, this position has the ability to work a hybrid schedule, allowing 1 - 2 business days of remote work.

Salary:

$55,577.60 - $67,267.20, based upon experience