Administrative Assistant (Admin Services Coord I)

Job Description:

Administrative Assistant (Admin Services Coord I)

Description

Description

The CFO, Finance, and Budget departments have consolidated their administrative support functions into one position, and we are currently seeking someone with exceptional skills to take the helm. We owe our success to people and processes and the person in this position must be that supportive force for these departments.

The Administrative Assistant performs as the first point of contact for the CFO, Finance, and Budget departments. The person in this position reports to the directors and will provide administrative support to the staff as necessary.

The ideal candidate will be a problem solver who has excellent communication skills, an impeccable attention for detail, and the ability to foster a great team environment.

It is critical that the person in this position maintain the hours of 8:30am to 5pm, Monday through Friday since the CFO, Finance, and Budget departments are accessible during this time.

The candidate must have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage schedules, and meet deadlines is essential to the position. Having a solid ethical framework and understanding of confidentiality, as well as demonstrated integrity, accountability, and a strong work ethic in prior work experience is highly preferred.

HOURLY RANGE: $21.66 - $28.36

APPLICATION REVIEW BEGINS IMMEDIATELY - OPEN UNTIL FILLED

Duties and Responsibilities

Responsibilities include but are not limited to:

• Providing front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Reviewing accounting data for accuracy, and working with external auditors in the preparation of year-end accounting schedules and reports

• Checking accounts payable and cash receipt batch reports for accuracy, and scanning, faxing, cataloging, and copying of departmental documents
• Performing bi-weekly timesheet data entry and review for the 3 departments

• Providing administrative support to senior leaders, including managing calendars, email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Planning, organizing, and scheduling meetings and special events for the office
• Maintaining filing and scanning system
• Ordering and overseeing office supplies

Minimum Qualifications

Minimum Qualifications:

• This position requires a high school diploma or GED supplemented with three (3) to five (5) years general office experience (see below).
• An Associate Degree in Business Administration or Accounting is preferred.

Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work may be considered

Knowledge, Skills and Abilities

General Office Experience:

• accounting/bookkeeping skills to include bank reconciliations
• being detailed oriented with good analytical skills
• highly skilled in Microsoft Word, Excel, Outlook, and Adobe
• being able to write, speak and interact clearly and professionally
• being extremely organized with strong multi-tasking and time-management skills
• demonstrating the ability to handle sensitive information with the highest degree of integrity and confidentiality
• possessing the ability to work with effectively and efficiently with little to no supervision

This position is considered essential in relation to the County’s Emergency Operations function and must be available and able to work during an emergency.

Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to:

• Health, Dental, Vision and Life Insurance
• Optional Life and Disability Insurance
• Optional Medical and Dependent Care Spending Accounts
• Annual and Sick Leave
• Fourteen (14) recognized Holidays
• South Carolina Retirement System (SCRS) State Retirement Plan
• Police Officers Retirement System (PORS - as applicable)
• Optional Deferred Compensation Program
• Longevity and Merit Pay Increases
• Optional Federal Credit Union Membership
• Leadership, Professional and Skill Development Training
• Employee Assistance Program
• Employee Well-being Program

For more information, visit our benefits page.

Salary:

$21.66 - $28.36 Hourly