Associate Project Manager (Parks and Recreation Department)

Job Description:

Associate Project Manager (Parks and Recreation Department)

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus four (4) years of related work experience;

OR

• Graduation with an associate degree from an accredited college or university, plus six (6) years of related work experience.

Notes to Applicants

The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

The purpose of the Associate Project Manager position is to facilitate the delivery of architectural capital improvement projects on the Architectural Development team, from community engagement and concept development through construction and warranty phases. This position will be responsible for both large and small projects that meet larger goals of the Development program, including meeting sustainability and resilience goals while also achieving design excellence for the Parks system.

Application Instructions/Job Requirements:

• Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted, and a resume alone will not be accepted in lieu of a complete online application.
• Skills Assessments: Skills assessment(s) may be required as part of the recruitment process.
• Virtual Interviews: PARD may conduct virtual interviews.
• Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
• Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to twenty (20) pounds. Work environment includes prolonged periods of sitting at a desk and working on a computer. Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.

Other:

• Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
• Posting Guidelines: PARD reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. This posting may be used to fill other vacancies in other divisions/work locations within the City of Austin Parks and Recreation Department. Decisions on assigned selection will be made at the time of hire based on the business needs of the department.
• Tobacco and Vape-Free Workplace: All PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises.

Pay Range
$35.04 - $44.67 per hour

Hours
Work/Location Schedule:

• Monday - Friday, 8:00 a.m. to 5:00 p.m.
• May be required to work during special events outside the normal hours for programming needs.
• May be required to work evenings, weekends, and holidays.
• May be required to work during city emergencies such as extreme weather events.

Job Close Date 09/20/2024 Type of Posting External Department Parks and Recreation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 919 W. 28th 1/2 St., Austin, TX 78705 Preferred Qualifications
Preferred Experience:

• Experience managing architectural Capital Improvement Projects ( CIP ) in all phases from pre-planning to post-occupancy, including projects that are large and complex in nature.
• Municipality experience representing employer at City Councils, Boards, and Commission Meetings, including media communication skills (on-camera, verbally and in writing).
• Experience in building systems design, including production and/or review of architectural, civil, structural or MEP documents.
• Experience developing and monitoring schedules and budgets for the design and construction of architectural capital improvement projects.
• Experience with computer-aided drafting and design software Autodesk, AutoCAD, Autodesk Revit, and Bluebeam Revu.
• Experience with Construction Manager at Risk or other alternative construction delivery methods.
• Experience serving as LEED AP on LEED certified projects.
• Experience serving as PMP on Capital Improvement projects.

Other:

• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Manages and coordinates projects and activities between members of the management team, various departments, public agencies, and/or private sector representatives. Develops methods, procedures, and quality objectives including metrics for assessing progress; and utilizes established project standards, procedures, and quality objectives. Develops detailed project plans and schedules, monitors progress, analyzes information and reports, and revises the schedule, as necessary. Assists or leads, as necessary, in the management of the selection process and administers consultant services, including negotiating contract terms and fees, approving the consultant’s product, approving payment to consultant, initiating poor performance remedies, etc. Conducts project kickoff meetings, communicates roles and project expectations, and ensures project team members have the tools and training required to perform effectively. Provides work direction and leadership to assigned projects including scheduling, assignment of work, and review of project efforts. Monitors project milestones and critical dates to identify potential risk to project schedule; identifies ways to resolve schedule issues; keeps management current on any changes. Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. Assesses variances from the project plans; gathers metrics and develops and implements changes as necessary to ensure that the project remains within specified scope and is within time, cost, and quality objectives. Provides technical advice and assistance to City management, field personnel, contractors, etc.

Responsibilities- Supervision and/or Leadership Exercised:

• May provide leadership and/or supervision to assigned employees or project management.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of project accounting and the principles/practices of project management.
• Knowledge of design principles, practices, and procedures; and estimating techniques.
• Knowledge of budget policies and principles.
• Knowledge of contract policies and procedures.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Skill in evaluating contract agreements.
• Skill in negotiating with various audiences to accomplish objectives.
• Skill in written and oral communications including public presentations.
• Skill in completing projects within the required scheduling, and the ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision.
• Ability to perform all facets of projects with little or no supervision.
• Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics).
• Ability to assess and analyze project risks and exposures; identify options and alternatives, make decisions, and implement corrective actions.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to resolve conflicts and difficult situations.
• Ability to communicate in oral or written format to a variety of audiences.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications of this position are graduation with a Bachelor's degree from an accredited college or university in a related field or major coursework in project management, plus four (4) years of related work experience; OR Graduation with an associate degree from an accredited college or university, plus six (6) years of related work experience. Do you meet these requirements?

• Yes
• No

* In reviewing the preferred qualifications section of this job posting, please describe in 500 words or less how you meet those preferred qualifications.
(Open Ended Question)
* Please describe your Architectural project experience in all phases from preliminary planning to construction administration.
(Open Ended Question)
* As related to this position, describe your experience with project management, including scheduling, budgeting, community engagement and scope definition.
(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents