Administrative Analyst (AA/S EI)

Job Description:

Administrative Analyst (AA/S EI)

Description

• • Position Summary
  • (Classified as: Administrative Analyst/Specialist, Exempt I)
    
    Full-time position available on or after November 14, 2024 for Learning Commons.
    Under general direction, the Administrative Analyst will provide support within the Learning Commons, the campus resource for learning support serving both undergraduate and graduate students. The department offers peer-led learning support through Supplemental Instruction, Tutoring, and Writing Centers, along with resources, strategies, and workshops to help students reach their academic goals. This position encompasses a range of administrative and technical responsibilities, focusing on the learning support management system (StanTutor), the Common Human Resource System (CHRS), data dashboards, budget systems and analysis, and payroll and department operations.
    
    This position is integral to our institution's commitment to academic excellence and student success. Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Administer the learning support management platform, StanTutor.
    • Develop and maintain administrative systems through university databases, including PeopleSoft, Common Human Resource System (CHRS), Data Warehouse, dashboards, and other administrative systems.
    • Train students, staff, and faculty on how to use StanTutor.
    • Develop and maintain a training library with accessible resources and video tutorials.
    • Advise management on policies and procedures related to finance, budgets, personnel, and related operational functions to meet programmatic goals.
    • Conduct program and policy research, analysis, development, reporting, and evaluation.
    • Create infographics and dashboards for decision making needs.
    • Determine methods, policies, and procedures to achieve programmatic goals.
    • Create purchase orders, requisitions, and reviews charges for accuracy. Track supplies and services.
    • Conduct budget analysis, accounting, administration and financial planning for Learning Commons services, grant applications and collaborative programs.
    • Process travel requests and reimbursements.
    • Coordinate front desk operations, hiring and development of front desk student assistants.
    • Provide support for meetings and events including, taking minutes, including scheduling, reservations, preparing materials, logistics, and coordinating staff collaboration tools.
    • Organize communication, social media and marketing plans. Assist Learning Commons staff in development and editing of communications and forms.
    • Organize and represent the department in activities and events to increase awareness and access to services.
    • Implement office emergency and safety processes.
    • Assist director with special projects and initiatives.
    • Coordinate processes for preparing, collecting, processing, and tracking student staff and intern hiring documents.
    • Communicate with campus payroll, student staff, and supervisors to track completions and changes.
    • Maintain tracking systems for completion of required trainings and forms, including CSU employee trainings and scheduling agreements.
    • Coordinate payroll processes for student staff.
    • Use StanTutor scheduling functions and Peoplesoft systems to review and enter payable hours and to verify with supervisors. Distribute payroll calendars and reminders.
    • Organize recruitment processes steps, forms and approvals for student staff.
    • Use tools and trackers to communicate progress with staff and departments.
    • Lead projects or committees.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
    • At the direction of appropriate administrator, may provide support to other areas/departments withing functional area/departments as needed.
    • May provide lead work direction to support staff.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education and Experience : A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
  • Preferred Qualifications
  • • Two (2) years of related office work experience.
    • One (1) year of work experience in learning support or related area.
    • Bachelor's degree in Business Administration, Public Administration, Education or other related degrees.
    • Prior experience with coordinating processes and procedures or related field highly preferred.
    • Prior experience in a CSU or in another higher education setting preferred.
    • Prior experience with center functions and personnel practices such as organizing and representing the department in activities and events.
    • Experience with learning center platforms or related systems.
    • Prior experience with CHRS, Peoplesoft, and or related HR/Payroll systems.
  • Knowledge, Skills, Abilities
  • • General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods.
    • Knowledge of and ability to apply fundamental concepts.
    • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
    • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
    • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
    • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
    • Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
    • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
    • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
    • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
    • Ability to anticipate problems and address them proactively.
    • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
    • Ability to compile, write, and present reports related to program or administrative specialty.
    • Ability to train others on new skills and procedures and provide lead work direction.
  • Special Conditions
  • • May be required to work after-hours, evenings, or weekends.
    • May be required to travel between Turlock and Stockton Campuses.
    • Valid California Driver’s License.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated salary will be $4,598 - 5,058/month per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $4,598 - $9,318 per month)
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • September 27, 2024
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Sep 06 2024 Pacific Daylight Time
Applications close: Sep 27 2024 Pacific Daylight Time

Closing Date/Time: