LEGAL SECRETARY

Job Description:

LEGAL SECRETARY

Description

OVERVIEW

The Office of the County Prosecutor has a duty to protect the safety of the people we serve by addressing criminal behavior through the criminal justice system. We have a duty to ensure the constitutional rights of defendants are not violated, as well as to ensure rights of victims are recognized. We also have statutory and constitutional duties to provide competent and timely legal services to our elected county officials as well as appointed county department heads.

The Office of the County Prosecutor has an exciting opportunity for a Legal Secretary to join the Criminal Division . The incumbent is responsible varied general office work of moderate difficulty, which may include reception duties. The ideal candidate will have an understanding of general clerical knowledge, proven experience in customer service, and the ability to prioritize multiple competing tasks. We seek a team player with communication skills and an attention to detail.

Interested candidates must upload a resume and cover letter explaining your interest in the position and qualifications.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

REQUIRED EDUCATION AND EXPERIENCE:

• One year of general office work experience is required.
• Six months of acceptable post high school education in office principles and practices may be substituted for the required experience.
• Prior heavy public contact experience, the ability to type 45 w.p.m., word processing and spreadsheet experience using Microsoft Office software is required.

PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS:

• Prior experience or education in legal office practices is highly desirable.

Criminal Conviction Standards:

• The successful incumbent will or may have access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which includes fingerprinting.
• Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions

Required Licenses, Certificates, Examinations/Tests and Other Requirements

Please note: The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements.

Prior to employment, the successful candidate must :
This position requires a security clearance. Prior to employment, a thorough background check through Law Enforcement Agencies and previous employers will be conducted. Kitsap County reserves the right to independently determine applicant's prior criminal conviction record.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT

(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• Requires exertion of force of 20 pounds occasionally, 10 pounds frequently, lift/carry/move objects, files/documents and other case material. May be required to lift/transport file boxes weighing up to 50 pounds, in which case assistance is available.
• Reaching above and/or below shoulder.
• Sitting and/or standing for extended periods of time.
• Vision sufficient to read source materials and computer screen data.
• Work is performed primarily in an office environment.
• May have exposure to violent or hostile individuals

ILLUSTRATIVE EXAMPLE OF DUTIES

In this role, you will have the opportunity to:

• Provide full range of general administrative support tasks, including but not limited to:
  • Receive, screen, and direct phone calls
  • Enter data in department case management system
  • Prepare and complete a variety of correspondence and documents both written and electronic
  • Process incoming and outgoing mail

Assist staff with scheduling, filing, processing and distributing incoming contracts for review by Deputy Prosecutors, and updating policies and procedures Assist with administrative support of other programs or projects related to records management, process improvement, outreach, SharePoint, Case Management, etc.

OTHER POSITION RELATED INFORMATION

• Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is covered under a collective bargaining agreement with AFSCME 1308 and the Kitsap County Personnel Manual . Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Employees joining the union will be required to pay union dues through payroll deduction. Membership in the union is optional.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months.
• Work hours for this position are Monday - Friday, 8 a.m. - 4:30 p.m.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental -Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
MetLife Long Term Disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 3 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)
Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will beprorated***

Additional compensation that you may be eligible for:
Shift differential
Overtime
Stand by pay
Call-back pay

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

Union Membership
This position is covered under AFSCME Local 1308 Courthouse Employees collective bargaining agreement. To view the bargaining agreement please visit our website: https://www.kitsapgov.com/hr/Pages/Collective-Bargaining-Agreements.aspx

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: 9/25/2024 11:59 PM Pacific

Salary:

$18.65 - $26.35 Hourly