Administrative Assistant

Job Description:

Administrative Assistant

Description

Job Location: This is an in-person position located at the State Capitol, 201 W Capitol Ave., Jefferson City, MO

Why you’ll love this position:

This is an advanced administrative position responsible for high-level support functions for the Missouri Senate. The position requires carrying out administrative responsibilities as designated by the Senate Administrator and works under the general supervision of the Senate Administrator.

• Responsible for administrative support in the Administrator’s office
• Type correspondence for the Senate Administrator
• Responsible for the following:
  • Documenting Senate Administration Committee Minutes
  • Logging Senate Administration Committee’s approved travel
  • Coordinating requests from senator’s offices
  • Scheduling of Senate Committee meetings
  • Preparing agendas and packets for Administration Committee meetings
  • Coordinating requests with senate operations
• Answers telephone calls and provides information to senate offices and the general public
• Arranges professional luncheons and dinner meetings, assists with the arrangements of district and state legislative conferences
• Maintains garage parking list
• Performs other related work as required

Essential Knowledge and Abilities

• Advanced knowledge of the principles and practices of office organization
• Knowledge of computer information systems and software applications
• Ability to maintain confidential information
• Ability to understand and carry out complex oral and written directions
• Ability to work under pressure of frequent deadlines
• Ability to establish and maintain effective working relationships with vendors, co-workers, members of the senate, other state agencies, and the general public
• Ability to communicate effectively

Training and Education

High school graduate or equivalent. Five years of progressively responsible experience in office administration or closely related work.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Salary:

per Hour