Sr. Administrative Assistant

Job Description:

Sr. Administrative Assistant

Description

Pay Range: $52,768 - $68,599 annual compensation

Job Posting Closing on: Thursday, October 3, 2024

Workdays & Hours: Monday - Friday 8am - 5pm

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr. Administrative Assistant job is available with the City of Fort Worth who will provide executive level of administrative support to senior level executives in the City Manager’s Office. In this capacity, the Sr. Administrative Assistant will perform human resource administrative functions, budgetary support, and special project activities and data research for the office.

Minimum Qualifications:

• Bachelor’s Degree from an accredited college or university with major coursework in Public Administration, Business Administration, Human Resources or related field Experience can be used in place of a bachelor’s degree.
• Three (3) years of increasingly responsible administrative and fiscal management experience, including one (1) year in a supervisory or lead capacity.

Preferred Qualifications:

• Strong verbal and written communication skills, including proofreading. Strong research skills.
• Excellent interpersonal skills. Ability to develop and maintain a positive working relationship with employees, elected officials, citizens, business and community groups.
• Detailed oriented and exceptional organizational skills.
• Proficient skills in Microsoft Office Suite including Excel, Word, Outlook and PowerPoint. Knowledge of database management.
• Knowledge of Local Government and its operations.

The Sr. Administrative Assistant job responsibilities include:

• Provide executive level administrative support to Mayor and Council, to include, meeting and calendar scheduling, customer service to in-person/in-coming calls and routing pertinent information to respective personnel.
• Ensure staff is trained; and that employees follow policies and procedures.
• Serve as project leader of assigned major programs and projects such as Community Engagement; track and monitor projects; provide a summary of project completion and accurate payment schedules.
• Review contracts concerning programs and projects, including Mayor and Council contracts, service agreements, and also Ordinances, Resolutions and Proclamations.
• Evaluate and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports and make presentations as required; prepare various complex administrative and financial reports and distribute to appropriate managers and officials to include agendas and council materials; and track and provide KPI data for reporting.
• Oversee purchasing procedures; coordinate various financial and budget activities, including monitoring and requesting requisitions, establishing purchase orders and monitoring travel and training requests; process travel and reimbursements; and monitor expense reports.
• Respond to and resolve citizen inquiries, complaints and service requests; interpret policies and procedures; and monitor status of requests.
• Handle Public Information Request as well as respond to citizens, incoming request, and provide communication to citizens on the behalf of the senior level executive team.
• Manage documents in and out of the department heads offices requiring signatures to ensure signature process is fully executed.
• Perform occasional evening work, including weekends, attending public meetings and activities as required.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Salary:

$52,768 - $68,599 annual compensation