Administrative Coordinator

Job Description:

Administrative Coordinator

Description

Administrative Coordinator

Department of Social Services

12 Months, Full-Time

Non-Exempt, Pay Grade 30

Benefits-Eligible, VRS-Eligible

***THE LISTING ON THE ALBEMARLE COUNTY WEBSITE IS FOR ADVERTISING PURPOSES ONLY. APPLICATIONS FOR THIS POSITION MUST BE SUBMITTED THROUGH THE VA STATE WEBSITE FOUND HERE:

https://evqk.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3170

Essential Functions:

• Plays a significant role in office management and oversight for the department.
• Responsible for the completion of complex administrative and technical assignments.
• Provides administrative/clerical support to the Directors; schedules meetings and maintains calendars, prepares letters and reports, maintains supplies and other duties as needed.
• Serves as a point of contact for the agency and other local government departments when problem-solving; responds to difficult customer-related issues and resolves them accordingly; receives inquiries from State agencies.
• Carries out assignments or projects from Directors that may be highly confidential and/or time-sensitive in nature.
• Provides oversight for the recruitment/interview/hiring process and operation of the online Recruitment Management System and coordinates this process with the agency, county, and state. Pre-screens applicants for referral to the hiring manager.
• Communicates with department employees on personnel-related programs.
• Works independently on complex projects including preparation of reports, administration of grants, and compilation of meeting materials.
• Provides administrative support for public meetings; coordinates scheduling, preparing meeting documents, and taking the minutes. Maintains electronic files of all meeting documents.
• Prepares correspondence for the department and responds to general inquiries. Composes letters and memoranda independently. May prepare agendas and other documentation for meetings, including meeting minutes.
• Provides oversight for Records Management, Retention, and Disposition. Assist units with guidance when purging records.
• Collects, verifies and enters complex unit/department-related information into database. Maintains database and keeps information current.
• Establishes and maintains files, frequently of a confidential and/or sensitive nature, including internal personnel files.
• Performs other related tasks as assigned.

Competency: Knowledge/ Skills/Abilities:

• Comprehensive knowledge of standard office practices, procedures, equipment, and clerical techniques.
• Thorough knowledge of departmental functions, organization, and policies. Ability to make difficult arithmetic calculations.
• Ability to lay out and type complex forms and tables.
• Comprehensive knowledge of business English and spelling.
• Ability to establish and maintain effective working relationships with employees and the general public, as well as government officials.
• Intermediate to Advanced level proficiency in office-related software.
• Ability to use a variety of office equipment, including computer, copier, postage meter, Fax, printer, multiple-line phone, paper folder, laminator, projector, and scanner.

Required Education and Experience:

• Possession of a valid appropriate driver's license issued by the Commonwealth of Virginia
• Workers in this position are required to drive and they must meet the eligibility requirements of the County’s safe driver policy.
• Worker must be willing to travel occasionally overnight and may be required to assist in managing emergency shelters for the public.
• The candidate may be subject to criminal history and central registry background checks.
• High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience, OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Physical and Mental Requirements:

• Regular contacts made with individuals from other internal units, County departments, outside organizations, VDSS personnel and the general public for purposes of exchanging information which requires some judgment or interpretation.
• Communication is usually cooperative in nature with infrequent conflicts resolved by higher authority.
• Administrative clerical work typically performed sitting in an office with occasional walking, light lifting of office items up to 30 pounds; and other limited physical activities.

Remote Work:

• This position is not eligible for remote work. All County staff must maintain residence within the Commonwealth of Virginia.

The Salary Range:

The hiring range for this position is $26.98 - $29.82 per hour (approx. $56,110 - $62,016 per year). Starting offer is based on applicable education beyond minimum requirements and internal equity. The position also provides excellent benefits including 12 paid holidays, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, VRS retirement, and continuing education/training opportunities. This is a full time, FLSA non-exempt position. Internal candidates will receive pay adjustments in accordance with Local Government Personnel Policy, §P-60.

DEADLINE FOR APPLICATIONS: Application deadline is Friday, October 4.

Virginia Values Veterans:

Albemarle County is a Certified V3 organization.

EOE/EEO:

Albemarle County is an equal employment opportunity employer, and does not discriminate against any group or individual on the basis of race, color, religion, sex, sexual orientation, national origin, age or disability in regards to any aspect of employment policy and practice: recruitment, testing, selection, assignment, pay, conditions of work, training, leave, overtime, promotion, discipline, demotion, and separation.