Temporary - Administrative Assistant
City of Austin Austin, TX, United States
- Location: Austin, TX, United States
- Categories: Clerical and Administrative Support, Other
- Job Type: Full Time
- Posted: Jan 25, 2025
Job Description:
Temporary - Administrative Assistant
Description
Minimum QualificationsGraduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
Education and or experience will substitute for the minimum qualifications
Licenses and Certifications Required:
None.
Notes to Applicants
The Development Services Department ( DSD ) assists homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes.
DSD is seeking a Temporary Administrative Assistant for the Alarm Administration division.
Working with the City of Austin provides a number of health and welfare benefits. Please click HERE for more information.
Employment Application:
The City of Austin Employment Application is an official document; incomplete applications will not be considered. A detailed, complete employment application is required.
- Please be sure to detail on the application all relevant employment to be considered as part of your qualifications.
- This detailed application will be evaluated for the qualifications and will be used to establish base pay if you are selected for this position. Be sure to provide job titles, number of employees supervised and employment dates for all jobs you wish to be considered. Describe your specific experience for each position including all job duties and responsibilities.
Post Interview Verification:
If you are selected as the top candidate for a position, DSD -HR will contact the current and former employer, as well as the professional references listed in the application. Please ensure the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the application and a copy of your DD-214 if claiming veteran’s preference.
Critical Employee: Critical employees are considered necessary and vital and support activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.
THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS
Pay Range
$21.63 - $23.79 per hour
Hours
Monday - Friday; 8:00 a.m. - 5:00 p.m.
Limited telework opportunities may exist.
Job Close Date 02/14/2025 Type of Posting External Department Development Services Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location 6310 Wilhelmina Delco Drive, Austin, TX 78752 - PDC Preferred Qualifications
- Ability to work independently with minimal supervision, consistently maintaining self-motivation and active engagement in tasks and projects.
- Experience maintaining confidentiality and handling confidential information.
- Exceptional attention to detail with a strong sense of urgency, consistently upholding high standards of quality and accuracy in all tasks.
- Experience maintaining a positive attitude amidst frequent interruptions and shifting priorities, adapting to change with ease.
- Ability to absorb new information and apply problem-solving skills to make swift and confident decisions.
- Experience using the full Microsoft Office Suite including Excel, Word, Outlook, PowerPoint, and Teams, as well as Adobe Pro.
- Ability to lift up to 15-20 pounds.
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Greets visitors, handles their inquiries, and directs them to the appropriate person. Answers multi-line telephones, or two-way radios and directs calls or takes messages. Maintains office supply inventories by placing orders. Schedules and coordinates meetings. Distributes, disperses, and reconciles petty cash requests. Types letters, memos, forms and other correspondence. Picks up, sorts and delivers mail to appropriate person. Files and retrieves documents, records and reports. Maintains records, enters data and retrieves data as needed. Analyzes and interprets data and prepares reports.
Responsibilities - Supervisor and/or Leadership Exercised:
None
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of applicable processes, techniques and methods.
- Knowledge of city practices, policy and procedures.
- Skill in oral and written communications.
- Skill in using computers and related software.
- Skill in handling multiple tasks and prioritizing.
- Skill in data analysis and problem solving.
- Skill in planning and organizing.
- Ability to work with frequent interruptions and changes in priorities.
- Ability to establish and maintain good working relationships with city employees and the public.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Administrative Assistant position are: Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications. Do you meet these minimum qualifications?
- Yes
- No
- I acknowledge and understand this position requires a Criminal Background Investigation.
(Open Ended Question)
* Do you have experience working in an office that requires maintaining confidentiality of records and information as part of your job?
- Yes
- No
(Open Ended Question)
* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?
- No experience
- Basic: create/edit simple documents, spreadsheets, & emails
- Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
- Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another
Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents