Public Trustee Assistant

Job Description:

Public Trustee Assistant

Description

Job Posting Closes at 11:59PM on:
02/05/25
Division:
Public Trustee
Management Level:
Individual Contributor
Scheduled Weekly Hours:
32
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

Jefferson County is one of the largest counties in Colorado and is located just west of Denver in the foothills of the Rocky Mountains. The County building is located in Golden, home to the Coors Brewing Company, the National Renewable Energy Laboratory, and the Colorado School of Mines. It is a 20-minute drive or 35-minute train ride from downtown Denver.

About the Treasurer /Pub lic Trustee Office :

The Jefferson County Treasurer is an elected official, and all activities of the T reasurer’s office are specifically mandated by the Colorado Constitution and state statutes. The Treasurer collects all real and personal property taxes for the county, the school district, all cities and more than 180 special districts that operate in the county . Per state law, the Treas u r er is also the Public Trustee. The Public Trustee department is a division within the Treasu r er’s off i ce handling Deed Releases and foreclosures with Jefferson County.

The Public Trustee Assistant is responsible for a high level of administrative support, dat a entry , coordination, and communication in support of the Public Trustee department within the Treasurer's office . This position serves as the initial point person for all interactions with employees and members of the community, demonstrating poise, tact and diplomacy with each situation.

The ideal candidate must have the proven ability to move between diverse tasks with ease and must thrive in a fast paced and dynamic environment keeping track of deadlines, prioritizing, and anticipating needs for deed-release completion . This person must be proactive and relentlessly detail oriented.

We encourage individuals seeking an opportunity to make a meaningful impact on the community, while building relationships with both internal and external partners, to apply!

Schedule : This position operates on a four-day, eight-hour work week, Monday through Thursday , 7:30am-4:00pm. This position is required to be on-site at the Treasurer’s office, located at the Courts and Administration building in Golden.

Compensation :

Hiring Range: $22.00 - $24.00 USD Hourly

Compensation will be determined based on education, experience, and skills.

Benefits : Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, flexible schedules, options and more . For more information, c lick Here for our Total Rewards summary.

Essential Duties:

• Duties include a wide variety of general office support and receptionist duties such as answering telephones, providing information, documenting calls; performing data entry, receiving and responding to inquiries; assisting internal and external contacts; resolving problems, or referring inquiries to the appropriate personnel , and compiling reports.
  
• Provide exceptional customer service to employees, customers and visitors .
  
• Perform opening and closing procedures to prepare for customers and ensure work area is secured and organized at close of business.
  
• Complete c omplex data entry , electronic database file management and maintenance .
  
• Retrieve information from systems, performs research, and compile and review information to create reports.
  
• Process paperwork, assuming responsibility for correctness of spelling, punctuation, grammar, format, and accuracy of information.
  
• Facilitates communication by coordinating clear dialogue between department and division staff. Maintains positive relationships with staff members. Coordinates staff meetings and serves as meeting recorder. Participates in planning meetings. Maintains positive public image for department and division.
  
• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, and completing projects. Ensures all provided material is accurate . Prepares supplies and materials for staff usage. Assists with front desk coverage. Receives mail, documents, faxes and packages. Orders supplies and requests maintenance.
  
• Other duties and responsibilities as assigned.
  

Qualifications:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minim um Qualifications:

• High School Diploma or GED
  
• Plus , a minimum of one year of related work experience in an office environment (clerical, customer service or administration).
  
• Or an equivalent combination of education & experience.
  

Preferred Knowledge, Skills and Abilities:

• Two to Three years of experience as a public trustee , preferably in a government setting
  
• Proficient in MS Office Suite, especially Excel
  
• Experience with QuickBooks, Gov Ease , or GTS software highly preferred
  
• Quick learner and ability to understand complex business issues, such as Deed Releases, with demonstrated ability to complete large volumes of work efficiently and effectively
  
• Strong written and verbal communication
  
• Ability to remain calm and diffuse the situation when dealing with highly emotional individuals viaphone and in person
  
• Team Player, with the proven a bility to work well with diverse and different personalities
  
• A ct as a culture agent, being the first impression and interaction for many external stakeholders
  

Additional Job Information:

• In any materials you submit , you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
  
• Please note that supplemental questions requiring a written response will serve as a writing sample.
  
• Criminal and MVR Background checks are required for every position.
  
• Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references.
  
• All Jefferson County Employees must apply through their internal profile.
  

How to Apply:



Applications will be accepted electronically at Jefferson County Colorado Career Opportunities .



Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal .



For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs



Questions: County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us

Education:
GED, High School Diploma
Experience:
Work Experience: Minimum one year

Certifications:

Languages:

Category:
Administrative, Business Programs and Services