Department Administrative Assistant

Job Description:

Department Administrative Assistant

Description

Department Administrative Assistant
(Administrative Support Coordinator I)

Compensation and Benefits

Anticipated Hiring Salary Range: $3,864 - $4,058 per month

Full CSU Classification Salary Range: $3,864 - $6,072 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

This position provides administrative and clerical support to the chair and faculty of Animal Sciences and Agricultural Education Department. The Department Administrative Assistant assists the department chair to ensure that the department meets all University and College requirements and deadlines accurately and promptly. This position requires considerable discretion and judgment in order to effectively coordinate and support all functions related to delivery of academic programs.

Key Qualifications

• Thorough knowledge of office methods, procedures, and standard practices, including principles of customer service.
• Thorough knowledge of English grammar, spelling and punctuation.
• Knowledge of office systems and ability to use office technology, equipment, systems, and software packages (Microsoft Office Suite, Google applications, Adobe).
• Working knowledge of budget practices and procedures.
• Skill/Ability to:
  • Ability to communicate clearly both orally and in writing and draft/compose correspondence and standard reports.
  • Excellent interpersonal skills at all levels with the ability to work effectively as part of a team and contribute to the department, school and university.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Establish and maintain effective working relationships within and outside the work group and serve as a liaison for the unit to other academic departments including those at a higher level and those sensitive or confidential in nature.
  • Learn and interpret a wide variety of complex operations and academic policies and procedures and support the mission of the department, school, and university.
  • Work independently and use sound judgment and discretion in establishing effective business processes and meeting deadlines.
  • Independently organize and prioritize multiple work assignments and projects required in all major duties and responsibilities.
  • Use and quickly learn new office support technology systems and software packages.
  • Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
  • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to campus wide programs.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

• Equivalent to the completion of a high school program, technical/vocational program.
• Three years of recent progressive office administrative or clerical experience.
  • Preferred Skills:
    • Experience reconciling and maintaining financial accounts.
    • Proficient in the use of Word, Excel, PowerPoint, email and the internet.

Department Summary

The Department of Animal Sciences and Agricultural Education prepares bachelor's, master's and credential level students in the diverse disciplines of animal science, technology and industry management as well as teacher preparation and agricultural communications.

The Department stresses basic and advanced scientific concepts and the application of science to create the technical and managerial skills required in animal agriculture today and tomorrow. Emphasis is placed on critical thinking and communicative skills to solve production managerial, processing, environmental and ethical problems.

The development of technical and professionally competent teachers of agriculture, agricultural leaders, communicators and problem solvers is accomplished through quality classroom, laboratory and field experience.

The Department works closely with the animal industry, secondary schools, colleges, universities and government agencies to integrate the student's education with industry experience and future employers to empower students for professional careers in modern agriculture.

Deadline & Application Instructions

Applications received by February 17, 2025 will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu .

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Advertised: Jan 30 2025 Pacific Standard Time
Applications close:

Closing Date/Time: