WORKFORCE GRANT ANALYST

Job Description:

WORKFORCE GRANT ANALYST

Description

OVERVIEW

Kitsap County Human Services Department has an exciting opportunity for a new team member to join us within our Olympic Workforce Development Council (OWDC) division. The position is responsible for administration of the employment and training management information systems as well as monitoring and evaluating employment and training programs. The incumbent will also provide input into the development of programs and will administer contracts to include monitoring data and compliance.

Olympic Workforce is dedicated to the development of an innovative workforce system supporting a strong economy and community within Clallam, Jefferson and Kitsap Counties. In conjunction with local businesses, training and education providers, and industry leaders, we strive to support an inclusive and diverse workforce.

Federal Workforce Innovation Opportunity Act (WIOA) funds enable us to embrace our role as a one-stop partner with the American Job Center Network by utilizing a variety of community partnerships and internal resources to assist job seekers overcome barriers and work toward financial stability and self-sufficiency.

The OWDC proudly partners with colleges, businesses, and education around the state; providing dynamic, high-quality services that are relevant and address the needs of Washington workers.

QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS

Required Education and Experience

• Bachelor's degree in Information Systems, Business Administration, Social Services, or closely related field; and
• At least three years experience in database maintenance, data processing, or information systems.
• Relevant work experience demonstrating required knowledge, skills, and abilities may substitute for educational requirements.? Work experience is essential and cannot be replaced by additional education.

Preferred Education, Experience or Other Qualifications

• Human Services database administration and management information system operations
• Principles and techniques of program evaluation

Please note: If you use education to meet the requirements for the position, a copy of your official transcripts must be submitted prior to your first day of employment.

Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.

Required Knowledge, Skills and Abilities

Knowledge of:

• Fundamentals of database administration
• Workforce Investment Act program functions, data collection, and analysis
• Rules of grammar, spelling, and punctuation used in professional report writing

Skills and/or Ability to:

• Excel skills at an intermediate level
• Skill in coordinating work unit activities and handling multiple tasks while meeting deadlines
• Skill in analysis and problem solving

W orking Conditions/Physical Activities

(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• The duties in this position are performed primarily in an office setting utilizing standard office equipment

ILLUSTRATIVE EXAMPLE OF DUTIES

• Responsible for all Non-WIOA program comprehensive reporting and data management, including the preparation and analysis of monthly performance and data elements.
• Validate data elements to ensure accuracy and compliance with established standards, while also overseeing process maintenance and providing training to team members.
• Compile and present quarterly narrative reports, highlighting key insights and trends, ensuring that all deliverables meet organizational and regulatory requirements.
• Monitoring non-WIOA program participant files on both a quarterly and annual basis to ensure compliance and accuracy.
• Develop and implement training programs to enhance team capabilities and ensure best practices are followed.
• Employee will serve as the coordinator/manager for the annual ESD monitoring program, overseeing all related activities to ensure effective execution and adherence to regulatory standards.
• Provide local technical support to local area users ETO (Efforts to Outcomes) client tracking database, ensuring seamless operation and troubleshooting any issues that arise.
• Correct and validate data to ensure accuracy and reliability, contributing to the overall integrity of the tracking system.
• Data tracking of all non-WIOA program specific performance indicators including data matching, verification, and compilation of MIS data fields and records.
• Prepare specialized reports and queries in accordance with specific direction from program managers.
• Analyze contract documents and monitor contractors for compliance with requirements of their non-WIOA contracts.
• Assist in on-site program compliance and performance reviews
• Oversee program-specific updates, revisions, and additions to our non-WIOA policy framework.
• Identify and research any new program-specific policies, as well as developing them to meet organizational needs.
• Responsible for organizing and coordinating the local system approval process to ensure timely implementation of policies.
• Notifying relevant stakeholders of policy changes and maintain ongoing monitoring to ensure compliance and effectiveness.
• Preparation of agendas and minutes of the OWDC, as well as the uploading and publication of documents via Gov delivery.
• Supports the Olympic Workforce Advisory Committees on an as-needed basis, contributing to the effective functioning of these groups.
• Engage in partner and community outreach efforts, tailoring engagement strategies to specific cases as necessary to enhance collaboration and strengthen relationships within the community.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as exempt from overtime under the Fair Labor Standards Act (FLSA)
• This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions.
• This position is grant funded.
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months.
• Work hours for this position are Monday - Friday, 8 a.m. - 5:00 p.m.
• Remote work may be available after successful completion of the probationary period.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

This position is open until filled, but interested applicants are encouraged to apply early. First screening of the position will take place the week of February 17, 2025 with interviews of qualified applicants beginning the week of February 24, 2025.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental - Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year. One additional floating holiday after 10 years of service.

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 2 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)

Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will be prorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: Continuous

Salary:

$84,260.39 - $107,796.26 Annually