Part Time Office Assistant

Job Description:

Part Time Office Assistant

Description

All current City of Sarasota employees must apply to job postings on the internal career site.

Come work at a place where employees of the City serve with Excellence and Pride!

NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan . Click to view a the City's Educational Equivalency Statement.

Department:
Parks and Recreation

Employee Type:
Regular

Time Type:
Part time

Salary Range:
Not Available

Job Posting Period:
February 01, 2025 - February 15, 2025 12:00 A.M.

Job Description:

Overview

To provide a wide variety of skilled clerical work in a public contact setting answering multi-line telephone, routing calls, greeting public, providing information.

Essential Functions

• Types forms, form letters, invoices, vouchers, records, dockets, index cards, accounting and financial statements, contracts, specifications, receipts, department reports, and permits from rough drafts or instructions.
  
• Types correspondence on a variety of work situations or inquiries, requiring knowledge of departmental operations and regulations.
  
• Handles confidential data and other sensitive information.
  
• Assists the public by referring them to proper party or department, providing information on City or department activities and operations.
  
• Opens, reads, routes incoming mail and assembles files and other materials to facilitate reply by a superior.
  
• Transcribes tapes, dictation of letters, memoranda, reports, union meetings and other materials.
  
• Sorts and files correspondence, vouchers, memoranda, reports and other materials as required by department or by some other predetermined classification.
  
• May maintain department operating or production records, maintain various systems of filing for records, performs computations and posting to statistical and other records applying knowledge of regulations and procedures.
  
• Maintains general office files, simple account records, keeps inventory of supplies and report forms and stock on hand to keep the department adequately supplied, and a variety of other office functions.
  
• Maintains daily calendar of appointments for supervisor and schedules meetings.
  
• Processes payroll and maintains payroll records; accounts for money received and handles accounts payable/receivable.
  
• The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.
  

Minimum Qualifications

High School or GED. Clerical experience is required. Ability to type at the rate of 40 words per minute is required.

Job Based Competencies

• Knowledge of Business English, spelling, and arithmetic.
  
• Knowledge of modern office terminology, procedures and practices.
  
• General office skills with familiarity with Microsoft Word and Excel.
  
• Ability to maintain complex clerical records and prepare correspondence and reports from various sources.
  
• Ability to make mathematical computations rapidly and accurately.
  
• Ability to follow complex oral and written directions.
  
• Ability to establish and maintain effective working relationships with City officials, associates and the general public.
  

Responsibility

Under the direction of and responsible to the Department Head or designated representative. No Supervision Exercised.

Physical Requirements

This is primarily office work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required.

Public Contact

Considerable public contact, both in person and by telephone.

Retirement Benefit

The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving.

I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299.

F or questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov