Administrative Support Coordinator I

Job Description:

Administrative Support Coordinator I

Description

Position Summary

Join a dynamic and supportive team at San Diego State University (SDSU), where you’ll play a vital role in the smooth operation of our faculty office. As an Administrative Support Coordinator I, you'll have the opportunity to collaborate closely with faculty, staff, and students, contributing to the success of our academic community. This role offers a great balance of administrative duties, student interaction, and professional growth within a welcoming university environment.

Key Responsibilities:

• Office Coordination: Provide administrative support for faculty under the supervision of the Department Chair.
• Budget & Fiscal Management: Handle budgetary tasks and manage fiscal responsibilities.
• Faculty RTP Support: Assist with the Retention, Tenure, and Promotion process.
• Course Scheduling: Coordinate and maintain accurate course schedules.
• Faculty Appointments: Process and track faculty appointments.
• Policy Interpretation: Enforce and clarify academic and administrative policies.
• Data & Committee Support: Gather data and assist with departmental committees.
• Student Supervision: Hire and supervise student employees.
• Event Coordination: Organize department events and meetings.
• Student & Community Interaction: Serve as the front office contact for students and community members.

Why Join Us:

• Impactful Work: Play a key role in supporting faculty and academic success at SDSU.
• Collaborative Environment: Work closely with faculty, staff, and students in a collaborative and inclusive atmosphere.
• Professional Growth: Gain valuable experience in office coordination, budget management, and event planning.
• Supportive Team: Join a supportive, tight-knit team dedicated to excellence and success in higher education.
• Vibrant Campus: Be part of a thriving, diverse university community located in beautiful San Diego.

If you're a detail-oriented professional with a passion for supporting faculty and students, we invite you to apply and help us make a lasting impact!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Department of Chicana and Chicano Studies (CCS) focuses on the nation's fast-growing ethnic group (Chicanas/os | Latinas/os) as well as the interplay of culture, politics, economics, and society in the dynamic U.S.-Mexican border region. The department nurtures and oversees the development of knowledge about Chicano/Latino populations and the border region through original scholarship on the part of its faculty and students. It recognizes women and gender-based issues as integral to a Chicana/o studies program.

The department has nine full-time tenured and tenure-track faculty members, five part-time faculty, a work study student, and a student assistant. This position is under the supervision of the Department Chair.

Degrees and Certificates offered by the Department include:

Master of Arts in Chicana and Chicano Studies Major in Chicana and Chicano Studies

Minor in Chicana and Chicano Studies

K-12 Ethnic Studies Teaching Advanced Certificate K-12 Ethnic Studies Teaching Certificate

United States-Mexican Border Studies Minor

United States-Mexican Border Studies Certificate program

For more information regarding the Department of Chicana and Chicano Studies, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Proficiency with Microsoft Word and Excel.
• Experience creating flyers and brochures.
• Experience coordinating administrative support functions for a group.
• Experience with data entry and updating database records.
• Experience in work settings that support diversity, equity, and inclusion.
• Experience working with student management databases (such as Peoplesoft, My.SDSU, or similar systems) is preferred.
• Experience working at special events is preferred.
• Bilingual English/Spanish Speaker preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,864 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $3,864 - $6,072 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on February 18, 2025. To receive full consideration, apply by February 17, 2025. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu .

Advertised: Feb 03 2025 Pacific Standard Time
Applications close:

Closing Date/Time: