Accounting Associate I

Job Description:

Accounting Associate I

Description

Minimum Qualifications

• Graduation from an accredited high school or equivalent, and two years of experience.
• Any combination of related experience and/or education may be substituted.

Licenses or Certifications:

None.
Notes to Applicants
The Accounting Associate I position is responsible for processing various accounting transactions, including accounts payable, cash receipts, accounts receivable, mileage claims, travel advances and claims, journal entries, and petty cash. This position is assigned a city credit card (ProCard) for accounts payable purposes, manages contract credit card payments, and also takes on the responsibilities of a ProCard Accountant.

APPLICATION INSTRUCTIONS :

• A detailed and complete job application is REQUIRED and helps us evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you would like for us to consider. This information will also be used to determine base pay in the event that you are selected for this position. NOTE : A cover letter and/or resume will NOT be used to substitute for an incomplete job application.
• Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar, punctuation, and spelling, in helping us screen applications and determine candidates to be interviewed.
• All new employees are required to attend City of Austin and Austin Public Library training as scheduled and should arrange their outside schedules to accommodate such training.
• Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.

IF SELECTED AS A TOP CANDIDATE :

• Verification of the minimum qualifications (Graduation from an accredited high school or equivalent, and two years of experience. Any combination of related experience and/or education may be substituted) will be required. You must provide proof of education from an accredited organization/institute.

ADDITIONAL INFORMATION :

• This posting may be used to fill additional vacancies of the same job title that may become vacant.
• The additional vacancies may include a difference in work location, workweek hours, and schedule.
• Filling additional vacancies from this posting is based on the business needs of the department.
• Candidates selected will be required to complete a skills assessment.

VETERAN :

• Veteran candidates will be required to provide a copy of their DD-214.

The Austin Public Library reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.
Pay Range
$21.63 - $23.79

Hours
Regular (Full -time 40 hours per week)
Monday-Friday.

• 8:00 a.m. to 5:00 p.m.
• Limited teleworking and alternative work schedules may be available.

Note: Hours may vary based on operational or business needs; evenings and weekends may be required.
Job Close Date 02/25/2025 Type of Posting External Department Austin Public Library Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location Central Library - 710 West Cesar Chavez St., 78701 Preferred Qualifications
Preferred Experience:

• Experience preparing accounting transactions related to accounts payable and/or cash receipts for a municipality or governmental agency.
• Experience with cash handling and/or bank reconciliation.
• Experience with the City’s ProCard credit card payment systems, or a similar system.
• Experience with the City’s Financial system AIMS , or similar system.
• Experience connecting with all levels of staff, including customers/vendors, using written and verbal communication.
• Demonstrate proficiency using Microsoft Word, Excel, SharePoint, and Outlook for communication, analyzing financial data, and other similar tasks.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and resolves routine billing, invoicing, financial inquiries, customer and vendor account information. Processes travel documentation and monitors credit card activity and supplemental documentation to ensure compliance with established policies, procedures and internal controls. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Responds to routine inquiries requiring a general understanding of financial systems and transactions. Assists customers by providing requested financial information and guidance with automated or manual systems. Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities- Supervision and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of bookkeeping or record keeping procedures.
• Knowledge of basic financial transactions.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data.
• Skill in applying bookkeeping procedures.
• Skill in operating a personal computer and related equipment.
• Skill in use of spreadsheets and word processing software.
• Skill in operating a calculator.
• Skill in effective verbal and written communication.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
• Ability to prepare accurate financial reports and statements.
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The Accounting Associate I position requires: Graduation from an accredited high school or equivalent, and two years of experience. Any combination of related experience and/or education may be substituted. Do you meet the minimum qualification of this position?

• Yes
• No

* Describe your experience preparing Accounting documents including but not limited to journal voucher adjusting entries, payment and receivable documents, cash receipt documents, travel claims, mileage claims, procurement credit card reports, monthly reconciliations, etc. Please list the employer or employers from your application where you gained this experience. If you have no experience, mark “N/A” as a response.
(Open Ended Question)
* Describe in detail your experience with cash handling and bank reconciliation. Please include in your answer the specific position(s) listed on your application in which you performed these duties.
(Open Ended Question)
* Have you ever used or been responsible for a credit card issued by your employer to make purchases and submit reports regarding the details of your purchases? If so, please describe your experience.
(Open Ended Question)
* Please describe your experience using City of Austin’s financial systems, specifically AIMS-Advantage 3 or any other relevant accounting software. If no experience, please put N/A
(Open Ended Question)
* Please describe your proficiency using Microsoft Word, Excel, SharePoint, and Outlook for communication, analyzing financial data and other similar tasks
(Open Ended Question)
* This position requires strong verbal and written communication skills. Please describe how you have used these skills extensively in your current or past work experience.
(Open Ended Question)
* Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired.

• I acknowledge and understand this position requires a Financial Criminal Background Investigation.

* This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Background Investigation (CBI) to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation (CBI).

* My job application is detailed and complete, and I understand that if I am selected as the top candidate for this particular job, my salary will be determined based on the experience submitted on my job application.

• Yes
• No

Optional & Required Documents

Required Documents Resume Optional Documents Cover Letter