Associate Vice President for Facilities Services and Public Works

Job Description:

Associate Vice President for Facilities Services and Public Works

Description

Facilities Services/Administration

Administrator III

The Associate Vice President for Facilities Services and Public Works (AVP) is a key leadership position with broad policy and procedural influence over the University’s physical infrastructure and campus planning. This role oversees two primary functions: 1) Physical Plant, which manages building and utilities infrastructure, the cogeneration plant, fleet, light equipment, utilities management, sustainability initiatives and grounds, and 2) Campus Planning, which includes space planning, design/architecture, and new construction. The AVP is responsible for the university’s entire built environment, ensuring the seamless integration of planning, space management, capital budgeting, construction, operations, and maintenance. With a staff of over 90 employees, this position ensures that all facilities-related services align with the institution’s strategic goals and operational needs. The AVP for Facilities Services plays a crucial role in managing financial systems related to public sector capital and operational budgets, requiring expertise in budget proposals and mixed-resource capital project development.

Strong leadership and the ability to inspire a diverse team of professionals across planning, design, skilled trades, and administrative support functions are essential. The AVP must foster a workplace culture that values inclusiveness while utilizing key performance metrics to enhance service delivery and project execution. Effective communication-clear, persuasive, and proactive-is critical to achieving strategic objectives and ensuring alignment with the University’s long-term facilities and sustainability goals. Aspects of this work also require careful and deliberate collaboration with the institution’s participatory governance stakeholders to ensure input and consideration on crucial facilities and space related decision making.

As the ideal candidate, you are a credible facilities leader with strategic and operational management experience, preferably within a similarly complex, multi-partner environment. You are an adept communicator, with a wide range of communications skills - formal presentation, negotiating, consensus building, and inspiring / building trust with others - in an environment where there are often competing priorities. Peers value your transparency, calming presence and ability to provide direct leadership in a politically charged, and high-profile setting. You have a solid grasp of construction and design, and excel at contract, project, and financial management. You are experienced in operations, with a strong desire to improve processes, lead an efficient operation, and make the best use of your resources. You are an effective team-builder with the ability to provide strong leadership in an environment with represented staff.

RESPONSIBILITIES & DUTIES:

Serving as the senior most facilities administrator; the AVP is responsible for the successful operation, maintenance, and development of the University's physical plant and provides oversight for a 27MW combined cycle peaker plant (CI Power). The AVP is also responsible for facilitating the successful maintenance and operation of the Santa Rosa Island Research Station, in partnership with the National Park Service. The AVP will play a key role in establishing and directing the strategic goals of the department and will ensure operational objectives are achieved. The AVP engages collaboratively with campus administration and the campus community to provide superior customer-focused services while advancing the University's strategic goals. The AVP plays a significant role in overseeing the campus master plan and the multi- year capital outlay program.

Functional Areas: The following functional areas are under the responsibility of the Associate Vice President and may be adjusted as needs of the campus are identified. The AVP will provide strategic leadership and guidance for:
Administrative Services: provides operational support for the department including but not limited to budget and financial management, department-specific procurement, accounts payable, records maintenance, communication, training and development. Operations: responsible for maintenance and repair of all buildings, mechanical and utility systems, infrastructure, special repairs, renovation, deferred maintenance, along with maintaining the campus motor fleet. Skilled trades staff include plumbers, engineers, electricians, carpenters, painters, locksmiths, and auto mechanics. Custodial & Grounds: responsible for providing custodial services and maintaining the campus and grounds and providing special event support. Staff consists of grounds workers, laborers, and custodians. Engineering Services: responsible for the Central Plant, energy and utilities management, sustainability, and the engineer shop. Logistical Services: manages the Work Center, locksmiths, maintenance stores, asset management, and Fleet Management. Planning, Design & Construction: responsible for campus planning space needs including but not limited to issuance of building permits, preparation of Annual Capital Outlay Budget Program, major and minor master plan amendments, compliance with CEQA, management of capital outlay construction projects, contract administration and interfacing with the Chancellor's Office staff. Sustainability & Energy: includes collaboration with working groups, departments, academic centers, and individuals across the campus to achieve the University’s sustainability and climate goals.
The AVP liaises with CSU Office of the Chancellor as well as State agencies as appropriate and shall:

• Recommend and implement policies as well as manage all design, engineering and construction activities, particularly those outlined in the University's five-year deferred maintenance plan. Assume overall responsibility for the success of all construction related projects, including prudent budgetary management, scheduling, safety, reliability, and functional performance.
• Provide leadership and guidance to achieve greater operational efficiencies in all facilities operations, leading initiatives to develop strategies to obtain the greatest economies in energy purchases, direct efforts to attain increasingly high conformance to LEED standards and promote responsible and productive sustainability/green focused efforts in all facilities activities.
• Assume responsibility for the management, effective use, and functional performance of all utility equipment and energy at the University. Establish and implement policies and manage the use of energy including the purchase, tracking, and analysis of energy commodities (oil, gas, electricity and water).
• In partnership with the Environmental Health and Safety department, assume responsibility for environmental health and workplace safety at the University by overseeing coordination and technical assistance to the campus for compliance with hazardous waste management and disposal, hazard identification and abatement, code compliance, ADA compliance, and other health and safety matters.
• Design, establish, and maintain an organizational structure and staffing to effectively accomplish institutional goals and objectives, and develop expectations for performance and standards of excellence; oversee recruitment, training, supervision, and evaluation of all departmental staff.
• In collaboration with the Division, develop and manage the Department's annual operating and capital budgets.
• Ensure that the University's grounds are well maintained in a sustainable manner and that buildings and grounds are appealing to students, faculty, staff and visitors through oversight of day-to-day operations and development of a multi-year grounds enhancement program.
• Manage personnel in a unionized, public environment.

REQUIREMENTS OF POSITION:

Minimum Qualifications:

• The successful candidate shall possess a bachelor’s degree in architecture, engineering, planning, facilities management, facilities construction, environmental science, or a related field.
• Experience with capital planning, supervising and motivating staff, preventative maintenance, and budget controls.
• Candidates should possess excellent communications skills in all media and a tactful, collegial management style.
• Ten years of progressively responsible experience culminating in a senior management role in the field of facilities, infrastructure, or logistical operations. Examples of such roles could include senior roles in public works, utilities, real estate, or construction project management.
• Demonstrated experience building and sustaining a high performing, service-focused organization and experience with strategic planning.

Preferred Qualifications:

• A master’s degree in facilities management, civil engineering, a related field, or business, management or administration is preferred.
• Management experience within a public agency with specialization in public works or community development.
• Experience managing personnel in a unionized environment.
• A valid Professional Engineer (PE) Certification.

Knowledge, Skills & Abilities

• Ability to lead a large service department in exemplary customer service.
• Ability to manage a large and diverse workforce in a collective bargaining environment.
• Thorough knowledge of large, complex facilities administrative, maintenance and construction operations, including HVAC, electrical utility systems and energy management programs.
• Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with multiple abstract and concrete variables.
• Ability to comply with reporting requirements as it relates to construction management policy and procedures and financial reporting.
• Ability to develop and monitor metrics to ensure the organization is operating efficiently and effectively serving campus needs while meeting budgetary parameters.

Hiring Salary: $12,000 - $13,741 per month

Advertised: Mar 28 2025 Pacific Daylight Time
Applications close: