Senior Administrative Analyst
City of Concord Concord, California, United States
- Location: Concord, California, United States
- Categories: Administrative Analysis and Research, Clerical and Administrative Support
- Job Type: Full Time
- Posted: Apr 11, 2025
Job Description:
Senior Administrative Analyst
Description
Job Characteristics***OPEN & PROMOTIONAL JOB OPPORTUNITY***
Senior Administrative Analyst
***A 4% salary increase is scheduled for July 7, 2025***
The City of Concord is currently seeking to fill one Senior Administrative Analyst vacancy in the Public Works Department. The Senior Administrative Analyst will be responsible for managing the administrative functions for Public Works. Ideal candidates have strong background in financial analysis and contract administration.
The Public Works Department:
The Public Works Department strives to develop and provide a variety of customer driven maintenance services and programs to protect the City’s investment of infrastructure, public facilities, and equipment; and ensure the health and safety of Concord’s community in the most efficient and cost-effective manner. The Department is comprised of 89 full time staff across multiple divisions: Administration, Facilities Maintenance, Infrastructure Maintenance, and Parks Services, and Transportation.
The Administration Division provides customer service to both internal and external customers. This includes internal administrative and clerical support as well as responding to concerns from the public, ranging from report of graffiti or illegal dumping to problems with City streets or parks. The division is additionally responsible for contracts, agreements, insurance, and invoice procedures and support, as well as interfacing with other agencies in the reporting of issues or problems.
What you will be doing:
- Developing program budgets, monitoring expenditures, preparing and reconciling financial statements for the Public Works Department and associated Capital Improvement Projects.
- Developing and analyzing complex models and relational databases using statistical methods to provide summary data, dashboards, and reports and projections on expenditure, revenue, and human capital utilization.
- Assisting in financial analysis and reporting; assisting with preparation of detailed and complex management reports.
- Conducting utility rate analysis, enterprise fund management, and identifying opportunities for revenue enhancement and fee structuring.
- Coordinating administrative and procedural actions for a landscape and lighting district.
- Implementing a workplace safety training program.
- Developing and monitoring departmental performance measures.
- Analyzing and interpreting existing, newly enacted and proposed local, state, and federal legislation and regulations for financial and programmatic impacts on the agency.
- Partnering with other City departments in the development, support, and execution of Capital Improvement Projects (CIP).
- Creating consistent procedures for routine management functions, including the roll out of project reporting, and drive the implementation of internal initiatives related to the Department's management plan.
- Assisting Public Works management in preparing staff reports, presentations to outside agencies, administration of competitive bid processes and development and evaluation of management and administrative policy.
- Has a strong background in budget preparation and tracking
- Has knowledge of Proposition 218 and experience ensuring compliance as it pertains to utility rates
- Has experience in contract management
- Has experience preparing reports, including preparing staff reports to City Council and other governing boards
- Possesses grant writing and grant management experience
- Possesses supervisory and performance management experience
- Possesses project and program management experience
- Possesses extensive high-level customer service experience
- Is a highly motivated self-starter
- Has a keen eye for detail
- Possesses excellent verbal and written communication skills
- Embraces, promotes, and is guided by the City's Mission, Vision and Values
The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees’ professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following:
• Participation in CalPERS pension, tiered based on date of hire
• A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage
• City-paid dental insurance; employee-paid vision insurance
• Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year available upon completion of probation
• Generous tuition reimbursement program
• 401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually
• Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs
• Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance
• A wellness program that offers fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources
*Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at www.cityofconcord.org .
The Community:
Nestled in the foothills of Mt. Diablo, Concord is a major East Bay community located 29 miles east of San Francisco and 58miles north of San Jose. With a population of almost 130,000 residents occupying an area of 31 square miles, Concord is the largest city in Contra Costa County. The City’s central location offers easy access to the entire Bay Area including Oakland, San Francisco, and the Silicon Valley. Concord has much to offer; its local lifestyle reflects a careful blending of the City’s early California heritage, along with modern planned development. It is a harmonious community of quiet neighborhoods, an excellent park system, convenient shopping centers, large preserves of open space, a state-of-the-art hospital, and a wide variety of restaurants. Additionally, diverse public and private educational opportunities for students of all ages are available in Concord. Concord residents enjoy a Mediterranean climate with warm, dry summers and mild winters. The ideal weather and natural beauty of Concord make the area ideal for visitors and locals seeking active outdoor activities. In Concord, where “Families Come First,” one is never far from a park or an open green space for active play or just relaxing. Todos Santos Plaza, the heart of downtown Concord, features a year-round Farmer’s Market, several seasonal and community celebrations, as well as serving as a wonderful outdoor space for all to enjoy.
SELECTION PROCESS
1. Submit a completed City of Concord application and the required supplemental question responses online at www.cityofconcord.org. Only application materials submitted online during the filing period will be accepted.
2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a panel interview. If you are selected to participate in the panel interview and are unavailable, we regret that we will not be able to reschedule you.
Conviction History:
If you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord.
Examples of duties include, but are not limited to
Performs responsible administrative support to the assigned department, serving as a liaison on administrative matters between the department and other City departments, committees, and citizen groups.Conducts complex research projects, gathers and analyzes data, writes reports, and makes recommendations on a variety of departmental subjects.As assigned, reviews established procedures, systems and standards, and makes recommendations on problems of organization, staffing, and related management activities.Reviews memoranda, reports and similar material for the purpose of summarizing and making recommendations concerning them.May assist departmental head in determining priorities, methods, standards, and sequences of work necessary to achieve objectives.Analyzes and develops process, procedures, and forms in work simplification, computer application, and methods of improvement.Coordinates and assembles a variety of information and statistical data for inclusion in reports.Acts as staff to assigned committees by preparing meeting agendas, reports, monitoring programs, and presenting proposals and recommendations.Attends departmental staff meetings and provides staff assistance by conducting research and writing reports for meetings.Provides information to staff and the public related to assigned activities; prepares press releases and makes presentations at public meetings.Provides supervision and training to employees in the work unit.May assist in the preparation and administration of the budget.Answers correspondence and prepares financial and statistical information as assigned.
To view the full class specification for the position of Senior Administrative Analyst, please visit: www.governmentjobs.com/careers/concord/classspecs
Qualifications
Knowledge and Abilities
Thorough knowledge or principles, methods, and trends of public and business administration, including organization, fiscal management, and research methodology. Ability to perform varied and responsible assignments involving the use of initiative and independent judgment under minimum supervision; to provide supervision and coordinate the work of other professionals; to effectively collect and analyze complex and sensitive information, and to draw valid conclusions; to understand, interpret and apply appropriate rules, regulations and procedures; to summarize facts and recommendations accurately; to prepare clear and concise written reports; to make effective public presentations; to understand and carry out oral and written instructions; and to establish and maintain cooperative relationships with those contracted in the course of work.
Education/Experience
Education: Possession of a Bachelor's degree in public or business administration or related field.
Experience: Four (4) to six (6) years of professional experience, at least three (3) of which are in a public agency.
Other
A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment.
EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
If you have a disability and require accommodations in the testing process, please contact Human Resources at 925-671-3308 or hrdept@cityofconcord.org prior to the final filing date.
The City of Concord takes pride in offering a generous benefits program that provides flexibility for the diverse and changing needs of our qualifying employees.
For a complete overview, click here .
Below is a brief listing of what the City offers:
- Dental & Vision Insurance
- Employee Assistance Program
- Health Insurance
- Holidays
- Life Insurance
- Pre-tax Savings Benefits
- Retiree Medical (3 levels based on date of hire)
- Retirement Program
- Short-term Disability*and Long-term Disability
- Social Security/Medicare
- Vacation & Sick Leave
Closing Date/Time: 5/5/2025 11:59 PM Pacific