Accounts Payable Supervisor

Job Description:

Accounts Payable Supervisor

Description

Description

The Finance Department is currently seeking a highly motivated and experienced Accounts Payable Supervisor to work onsite overseeing all aspects of the accounts payable function for the entire County.

Do you have several years of effective accounts payable skills, a strong grasp of accounting principles, excellent organizational skills, an impeccable attention to detail, as well as successful supervisory skills? If so, this might just be the job for you!

This role is responsible for ensuring the timely and accurate processing of invoices, payments, and reconciliations, while managing a small team of accounts payable professionals. As an example of the weekly volume of work this team processes over 1,000 entries per week, averaging about $4,000,000 worth of invoices during that time.

HIRING RANGE: $60,840 - $68,515 (Commensurate with education and experience)

OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY

Duties and Responsibilities

CORE RESPONSIBILITIES and ESSENTIAL FUNCTIONS INCLUDE, but are not limited to:

• Overseeing Accounts Payable Operations: Manage the daily operations of the accounts payable department, including invoice processing, vendor relations, and payment processing.
• Invoice Processing: Review, approve, and ensure the accuracy of invoices before payment, ensuring compliance with County policies and procedures.
• Vendor Relationship Management: Develop and maintain strong working relationships with vendors, resolving any disputes, and ensuring timely and accurate payments.
• Financial Reporting: Support the finance team in preparing financial reports and analysis by providing accurate AP data as required.
• Internal Controls: Implement and uphold strong internal controls to safeguard County assets and ensure adherence to accounting standards.
• Process Improvement: Identify opportunities to enhance the efficiency and accuracy of the accounts payable process, recommending improvements where necessary.
• Team Management: Lead, mentor, and develop a team of accounts payable technicians, fostering a collaborative and productive work environment.

Some specific duties include:

• Processing vendor 1099’s
• Performing the monthly purchasing card reconciliation for the County (as well as the Finance department)
• Executing weekly P-Card encumberances and disencumberances in the ERP system
• Overseeing the financial functions of GOVDEALS and GOVWORLD auctions
• Complete testing for computer/system upgrades
• Identifying tax and retail license information to ensure accurate processing of invoices
• Filing monthly sales tax returns for the County
• Working closely with departmental leadership and other accounts payable professionals across the County to reconcile accounts
• Ensuring that critical invoices are processed during declared Emergency Operations

Success Factors:

• Comprehensive knowledge of applicable County, State and Federal laws, regulations, and policy directives.
• Comprehensive knowledge of Generally Acceptable Accounting Principles (GAAP) for financial reporting as applicable to local government.
• Ability to interpret accounts payable reports and records and to analyze accounting data for control and reporting purposes.
• Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required while performing specific job duties.
• Ability to train, evaluate, and motivate the performance of accounts payable technicians and representatives within the County.
• Ability to communicate effectively (with others who may have varying degrees of knowledge about County accounts payable procedures) both orally and in writing, using both technical and non-technical language.
• Establish and maintain effective working relationships with County employees performing similar tasks.
• Successful experience working in an office environment that has a concentration of financial responsibilities.
• Possess a general understanding of budgeting, payroll, accounts payable, and capital asset control on a county level.
• Establish clear, open-minded, trustworthy, bias-free, and customer-focused communication to ensure a welcoming and inclusive environment.
• Actively support all efforts to increase cooperation, communication and collaboration between and among co-workers and other departments.
• Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule.
• Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on time.
• Ability to maintain close attention to details.
• Relate to routine operations in a manner that is consistent with existing solutions to problems; to conform to established policies and procedures.
• Be attentive to the County’s financial and personnel policies and procedures ensuring that all work performed meets those standards.

Minimum Qualifications

MINIMUM QUALIFICATIONS: Your application must show, AT LEAST , the following qualifications/credentials to be considered:

• An Associate’s Degree in Accounting, Finance, or related field
• The associate degree must be supplemented with 3-5 years of related accounts payable experience. That experience must include processing accounts payable for a large organization, supervising personnel, utilizing general accounting skills, working with banking system uploads and exception, and analyzing/reviewing data for accuracy
• At least 3 years supervising direct reports
• Proficiency in Microsoft Office Excel, Word, and data base management
• Experience with ERP systems such as OneSolution

• Excellent written and verbal communication skills

Charleston County offers competitive pay and a comprehensive benefits package to its employees, including but not limited to:

• Health, Dental, Vision and Life Insurance
• Optional Life and Disability Insurance
• Optional Medical and Dependent Care Spending Accounts
• Annual and Sick Leave
• Fourteen (14) recognized Holidays
• South Carolina Retirement System (SCRS) State Retirement Plan
• Police Officers Retirement System (PORS - as applicable)
• Optional Deferred Compensation Program
• Longevity and Merit Pay Increases
• Optional Federal Credit Union Membership
• Leadership, Professional and Skill Development Training
• Employee Assistance Program
• Employee Well-being Program

For more information, visit our benefits page.

Salary:

$60,840.00 - $68,515.00 Annually