Elections Program Manager

Job Description:

Elections Program Manager

Description

Position Description

Final Filing Deadline: May 30, 2025

Exam #: 25/14M80/05CJ

The Monterey County Elections Department is recruiting for qualified individuals to join their team. Under general direction, the incumbent plans, organizes, directs and controls the activities and staff of one or more countywide programs of the Registrar of Voters Office; and performs highly complex, analytical staff duties and projects. In addition, the incumbent must be able to act as the hands-on sole contributor in carrying out functions of a program area. The incumbent is critical to the successful administration of Monterey County Elections Programs and must be available to work a flexible work schedule with hours that may extend beyond a typical workday and may include weekend work during peak election seasons.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Examples of Duties

• Plans, organizes, and directs one or more programs of the Registrar of Voters office, including Voter Registration, Precinct Services, Candidate and Campaign Services, and Vote by Mail.
• Determines objectives in light of established goals, develops strategies to achieve objectives, and establishes priorities.
• Under direction, formulates and implements policies, plans, and procedures, defines personnel and other resource needs, and allocates them as required to carry out the functions and to reach the objectives of the program.
• Selects and hires temporary program staff, ensures their orientation, training and development, and directs and evaluates their work; recommends and implements disciplinary, counseling and/or separation activities.
• Implements, controls, monitors, and evaluates the assigned programs of the Registrar of Voters Office to ensure that they comply with the provisions of all applicable laws, regulations, and requirements governing the conduct of elections and the provision of related services.
• Maintains liaison and represents the Registrar of Voters with public and private agencies and concerned community groups and organizations.
• Reads, understands, interprets and applies legal updates and changes to legal mandates, laws, codes and requirements.
• Works with complex policies, systems, methods, and procedures in researching and analyzing legal obligations to reach administrative objectives of the Registrar of Voters Office.
• Documents, reviews and updates procedures and other written material for internal and public consumption across various formats, such as reports, emails, and presentations following principals of English grammar.
• Documents activities particular to each election, including program details particular to each election for mandated retention periods and historical purposes.
• Performs other duties as required including but not limited to operating technology-based systems and equipment including marking devices, databases, and mail processing system.

THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Thorough Knowledge of:

• Principles of organization, administration, fiscal, time management and program management, particularly as it applies to government agencies.
• Techniques of organizing and motivating groups and individuals.
• Principles and practices of employee supervision, training, development, evaluation, and discipline.
• Methods of administrative and analytical problem solving.
• Administrative survey techniques; analytical principles and techniques.
• Effective customer service practices.

Working Knowledge of:

• Electronic data processing equipment and other technology used in election management systems and election activities, such as databases and electronic voting systems.

Skill and Ability to:

• Plan, organize, and evaluate the functions and activities of assigned programs of the Registrar of Voters Office, work under the pressure of constant deadlines, with multiple priorities.
• Communicate ideas and information effectively, both orally and in writing.
• Plan and assign workloads clearly and effectively.
• Adhere to legal and/or mandated deadlines and timetables.
• Manage difficult and/or demanding customers.
• Demonstrate initiative and innovation in recognizing and resolving problems; develop and recommend effective courses of action.
• Establish and maintain the program's objectives, priorities, and policies.
• Understand, analyze, and interpret the United States Constitution, the Constitution of the State of California, California Elections, Government, Education, and other related Codes, regulations, and requirements governing the administration of elections and the provision of related services.

To view the complete classification description, please visit the County of Monterey website: Elections Program Manager

Examples of Experience/Education/Training

Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is:

• Combination of education, training or experience equivalent to six (6) years of program management and supervisory experience which demonstrates the ability to plan, assign, train and evaluate the work of others, two years of which should be direct supervisory experience in an elections department or related field. Education at an accredited college or university may be substituted for experience for a year-for-year basis up to a maximum of four years; or
• Two (2) years of experience in a position equivalent to Monterey County’s Election Services Specialist II classification.

Additional Information

CONDITIONS OF EMPLOYMENT

The required conditions of employment include, but are not limited to the following:

• Possess and maintain a valid California Class C Driver License.
• Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.

BENEFITS:

The County of Monterey offers an excellent benefits package. Please visit our website to view the X ZX Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:

• As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply On-Line at https://www.governmentjobs.com/careers/montereycounty

By Friday, May 30, 2025, at 11:59 PM(PST)

or

Hard copy applications may be obtained from and submitted during normal business hours

Monday - Friday, 8:00 AM - 5:00 PM by contacting:

Human Resources Department

Attn: Cynthia Juarez, Human Resources Analyst II

168 West Alisal St.

Salinas, CA 93901

Email: juarezc@countyofmonterey.gov Phone: (831) 755-5228

The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application

• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Cynthia Juarez, Human Resources Analyst, at (831) 755-5228, or juarezc@countyofmonterey.gov .

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

Closing Date/Time: 5/30/2025 11:59 PM Pacific

Salary:

$6,209.32 - $8,476.17 Monthly