Department Coordinator

Job Description:

Department Coordinator

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Department Coordinator proactively manages a variety of critical administrative functions. This role supports budget tracking, reconciling departmental expenditures, and ensuring financial accountability. Additionally, the coordinator oversees the departmental website, maintains the accuracy and currency of online content, and facilitates effective communication within and outside the department. They actively assist with faculty recruitment by managing related administrative tasks and scheduling processes. Managing student evaluations and processing faculty personnel documents are also crucial functions, contributing directly to departmental efficiency and academic effectiveness. Furthermore, the Department Coordinator helps prepare the semester schedules of classes, ensuring accuracy and timeliness, and coordinates student assistant payroll and employment.

• Provides budgetary support to the Department Chair and Designated Financial Officer (DFO); tracking department expenditures and reconciling department funds.
• Helps prepare the schedule of classes each semester.
• Manages the Department websites.
• Assists with faculty recruitment.
• Processes faculty personnel documents.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/dp4142os151eekyefv7buwwx6hvervez

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity, exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Proficient in Excel, Word, PowerPoint, Outlook, Adobe Acrobat, and web browsers.
• Experience with SOLAR, PeopleSoft, CMS, and CHRS.
• Knowledge of webpage management software (e.g., Web-One).
• Strong organizational and multitasking capabilities.
• Ability to proactively identify and address administrative issues.
• Effective communication and interpersonal skills to engage faculty, staff, and students professionally

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: Administrative Support Coordinator / 1035 / 2
• The anticipated HIRING RANGE: $4058 - $4320 per month, dependent upon qualifications and experience. The salary range for this classification is: $4058 - $6653 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period.
• No content is listed in the posting regarding telecommuting

General Information

• Applications received through May 25, 2025 will be considered in the initial review, and review of applications will continue until position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Advertised: May 12 2025 Pacific Daylight Time
Applications close: