Accounting Associate I

Job Description:

Accounting Associate I

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent, and two (2) years of experience.
• Any combination of related experience and/or education may be substituted.

Licenses or Certifications:

• None.

Notes to Applicants

The Accounting Associate I position is responsible for procurement, accounts payable and records retention functions for the Procurement and Contract Services Unit of the Police Financial Services Division. This non-exempt position is primarily responsible for the daily processing and recording of departmental purchase request forms, processing payment of a large volume of vendor invoices, purchasing small dollar goods and services, executing purchase orders, maintaining a system for the retention of accurate records and providing general customer service to sworn officers, civilian staff, vendors and citizens.

Successful candidates will demonstrate:

• Ability to work collaboratively with a diverse team
• Ability to exercise resourcefulness
• Outstanding communication, interpersonal and organizational skills
• Ability to multi-task and work with changing priorities in a fast paced and deadline driven environment.

If you are selected for an interview:

• Please bring the contact information for at least four (4) references.
• If you are identified as a top candidate, verification of your education (which may include your official college transcript, high school diploma or GED ) may be required. You must provide proof of education from an accredited organization/institution.

City of Austin Application:

• A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position.
• Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.
• A resume and cover letter must be submitted to be considered for this position but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match your online application.

To view the City of Austin Recruitment Video, please click here!

CBI :

Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.

Benefits:

Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information.

Secondary Employment:
All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.

• APD must review all secondary employment.
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment.

Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

To learn more about working with the City of Austin, click here to watch a short video!
Pay Range
$21.63 - $23.79 per hour

Hours
Monday - Friday; 8:00 a.m. - 5:00 p.m. Teleworking accommodations available.
Job Close Date 05/26/2025 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location APD Headquarters - 715 E 8th Street Preferred Qualifications
Preferred Experience:

• Experience processing large volumes of numerical accounting transactions.
• Experience with internal control systems.
• Experience with credit card reconciliation.
• Experience with automated financial systems.
• Experience maintaining a records retention program.
• Experience communicating (both written and verbally) with all levels of staff, including executives.
• Experience gathering vendor quotes for goods and services.
• Basic proficiency with Microsoft Office Suite (Word, Excel and Outlook).
• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions. Prepares asset, liability, and capital account entries by compiling and analyzing account information. Researches and resolves routine billing, invoicing, financial inquiries, customer and vendor account information. Processes travel documentation and monitors credit card activity and supplemental documentation to ensure compliance with established policies, procedures and internal controls. Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents. Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options. Responds to routine inquiries requiring a general understanding of financial systems and transactions. Assists customers by providing requested financial information and guidance with automated or manual systems. Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities - Supervisor and/or Leadership Exercised:

• None.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of bookkeeping or record keeping procedures.
• Knowledge of basic financial transactions.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data.
• Skill in applying bookkeeping procedures.
• Skill in operating a personal computer and related equipment.
• Skill in use of spreadsheets and word processing software.
• Skill in operating a calculator.
• Skill in effective verbal and written communication.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
• Ability to prepare accurate financial reports and statements.
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* Minimum qualifications for the Accounting Associate I require: Graduation from an accredited high school or equivalent, and two (2) years of experience. Any combination of related experience and/or education may be substituted. Do you meet these qualifications?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired.

• I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation).

* Please describe your experience in processing large volumes of numerical accounting transactions.
(Open Ended Question)
* Please describe your experience with internal control systems.
(Open Ended Question)
* Please describe in detail your experience with credit card reconciliation.
(Open Ended Question)
* Please describe in detail your experience with automated financial systems.
(Open Ended Question)
* Please describe in detail your experience with maintaining a records retention program.
(Open Ended Question)
* Please describe in detail your experience communicating (both written and verbally) with all levels of staff, including executives.
(Open Ended Question)
* Please describe in detail your experience gathering vendor quotes for goods and services.
(Open Ended Question)
* Describe your proficiency working with Microsoft Office Suite, specifically Word, Excel and Outlook.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

Optional & Required Documents

Required Documents Resume Optional Documents Cover Letter