Accounting Assistant

Job Description:

Accounting Assistant

Description

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity:

The Marin County Department of Finance is responsible for the powers and duties of the offices of the auditor, controller, tax collector, treasurer, and public administrator. We serve as a collaborative partner and fiscal advisor to the County government in their consideration of fiscal decisions and planning. We strive to inspire and elevate public trust in County government by safeguarding the County’s financial integrity, advocating, and implementing best practices, and ensuring compliance with mandates and fiduciary responsibilities.

Mission Statement: The mission of the Department of Finance is to instill the public's trust and ensure the financial integrity of the County of Marin by safeguarding the County's funds and promoting the prudent utilization of resources.

ABOUT THE POSITION

Accounting Assistants provide accounting and office support for departments, divisions and/or teams across the County. There are currently two (2) on-site full-time Accounting Assistant vacancies within the Department of Finance described below.

Department of Finance - Property Tax Division and Treasury

Under the direction of the Accounting Unit Manager, the Accounting Assistant supports the daily operations of the Department of Finance Property Tax Division and performs a variety of para-professional accounting duties with a focus on the billing and collection of local property taxes. In addition, the Accounting Assistant supports the daily operations of the Department of Finance Treasury Deposit Desk and is primarily responsible for approving cash deposits and reconciling daily cash receipts. This position uses existing accounting and fiscal policies and procedures for preparing, reviewing and analyzing accounting records and reports. The position involves extensive customer service, cashiering and direct public contact daily. Experience in performing calculations and reconciliations and use of a variety of computer applications and knowledge of property tax or other billing/collection experience is desirable. Furthermore, the role includes managing the efficient processing of large volumes of incoming mail which entails ensuring timely and accurate sorting, categorization, and distribution to relevant departments within the department.

Department of Finance - Accounts Payable

Under the direction of the Accounting Unit Manager, the Accounting Assistant in the Accounts Payable Unit is responsible for the thorough review of invoices and other supporting documentation prior to payment issuance for the departments to which they are assigned. The position is also responsible for supporting the centralized maintenance of the County’s vendor database and responding to inquiries from a variety of customers. This entry level financial support position also may process, record, reconcile and/or file with external agencies, a variety of other financial transactions necessary to support the activities of the Unit.

ABOUT YOU

Our Highly Qualified Candidates are organized, dependable, flexible, accurate and able to work both independently and with a professional team. The ideal candidate is an excellent written and verbal communicator and has direct experience in customer service with the ability to demonstrate tact and diplomacy when dealing with the public and other departmental personnel. Additionally, they can clearly articulate and document appropriate accounting procedures and have experience in governmental accounting practices or similarly regulated environments in the private sector. Experience working with financial accounting, banking, customer account maintenance and statistical reporting systems is also highly desirable.

QUALIFICATIONS

KNOWLEDGE OF

• Principles and practices of financial and accounting document processing and recording.
• Procedures, terminology and forms related to the functional area(s) to which assigned.
• Computer applications related to the work, including word processing, data base and spreadsheet applications.
• Standard office practices and procedures, the operation of standard office equipment.
• Basic budgetary and public agency financial record keeping principles and terminology.
• Business arithmetic.

ABILITY TO

• Perform responsible accounting, financial, payroll, billing statistical and/or budgetary support work.
• Receives mail and direct payments from the public, funds from other agencies, departments and units; balances monies received and prepares receipts and bank deposits.
• Prepare a variety of financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
• Review and reconcile financial, accounting, payroll and budgetary documents and records.
• Enter a variety of information into automated financial, accounting and statistical reporting systems
• Reviews a variety of financial, accounting and statistical documents for completeness and accuracy; makes corrections within established guidelines or returns the document to the originator for correction.
• Interpret, explain and apply standard accounting, financial, departmental and County policies, procedures and transactions.
• Make accurate arithmetic and statistical calculations.
• Prepare accurate and timely billings.
• Meet critical deadlines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

MINIMUM QUALIFICATIONS AND CERTIFICATIONS & LICENSES

Two years of accounting and/or financial office support experience that includes preparing, processing, and maintaining accounting documents and records. Education or professional training that is directly related to the work maybe substituted for up to one year of the required experience.

IMPORTANT INFORMATION

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment maybe used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473- 2095.If you have questions concerning this position announcement, please contact Dario Aguilar at dario.aguilar@marincounty.gov

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 6/16/2025 11:59 PM Pacific

Salary:

$58,285.50 - $68,952.00 Annually