Administrative Assistant

Job Description:

Administrative Assistant

Description

Pay Range: $22.90 - $28.62/hr. | $47,632 - $59,539 annual compensation

Job Posting Closing on: Thursday, June 5, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant job is available with The City of Fort Worth Code Compliance Department. The candidate will be responsible for managing the procurement of goods and services for the City of Fort Worth Code Compliance department to establish contracts and purchase agreements with suppliers and to perform a variety of technical tasks related to assigned area of responsibility. The candidate must have strong purchasing skills along with the ability to provide exceptional customer service, communicate clearly and concisely.

Minimum Qualifications:

• Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field.
• Four (4) years of clerical and administrative experience.

Preferred Qualifications:

• Principles and practices of Business Administration and Governmental/Public Purchasing
• Knowledge of complete purchasing process.
• Financial management software/systems and purchasing systems (e.g. PeopleSoft, ERP, SAP, etc.).
• Public Information Request process
• Strong Microsoft Word, Excel, and PowerPoint computer skills.
• Strong customer service, written and verbal communication, and documentation skills.

The Administrative Assistant job responsibilities include:

• Providing routine administrative, fiscal, and technical support for the daily operations of the Administrative Services Division of Code Compliance. This will include:
• Monitoring and submitting requisitions for supplies and materials and initiating purchase orders.
• Researching and ensuring bill payments are processed efficiently and timely.
• Monitoring expenditures according to budget guidelines and ensuring adherence to the department budget.
• Researching and responding to Public Information Requests adhering to time sensitive deadlines.
• Responding to and resolving customers’ inquiries or direct to appropriate personnel.
• Drafting correspondence, including the processing of pressing assignments.
• Providing staff support to the assigned division including serving as backup for various staff positions in their absence and performing other related duties as assigned.

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motion

Physical Demand

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.