Police Records Technician I/II

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Police Records Technician I/II

City of Petaluma Petaluma, California, United States

Job Description:

Police Records Technician I/II

Description

Summary/Class Characteristics

Police Records Technician I/II


The Petaluma Police Department is looking to fill one (1) vacancy at the Police Records Technician I or Police Records Technician II level, dependent upon on the experience and qualifications of the successful candidate. Police Records Technicians typically work a 4/10 schedule (Monday-Thursday or Tuesday-Friday). The successful candidate must be available to work overtime and/or holidays on an as needed basis and dependent upon Department staffing protocols. This recruitment may be used to fill future Police Records Technician vacancies that may occur within the next 12 months.


SALARY AND BENEFITS PACKAGE
SALARY RANGES : UNIFORM ALLOWANCE:
FOR YOUR HEALTH AND WELL BEING: FOR YOUR FINANCIAL FUTURE: FOR YOUR WORK / LIFE BALANCE (annual amounts):

The Police Records Technician I/II classification is represented by AFSCME. Please refer to the Memorandum of Understanding for Unit 3 and the Employee Benefits website for additional details.

The Petaluma Police Department Petaluma Police Department is dedicated to providing the best law enforcement services to the community and it prides itself on community involved programs. Petaluma has a population of approximately 61,000 and encompasses nearly 14 square miles situated 40 miles north of San Francisco Bay Area on U.S. 101, and 30 miles east of the Pacific Ocean. The Police Department staffing includes roughly 85 full time employees, including one Chief, one Deputy Chief, four Lieutenants, one Technical Services Manager, nine Sergeants, fifty Officers, and other support staff, including the Communications Unit (Dispatch). In addition, the department has K-9 Officers, Traffic Unit, Motorcycle Patrol, SWAT Team, Investigations Unit, and Reserve Community Service Officer Program (Volunteer). The Petaluma Police Department is proactive in Community Oriented Policing Philosophy.

#petalumaproud
A City that Works for Everyone
 Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community.

Summary

Perform routine to difficult office support work related to police records functions which may include receptionist duties, typing, and word processing, recordkeeping, and filing systems.

Class Characteristics
General supervision is provided by a higher-level supervisor or manager; responsibilities may include the indirect supervision of support staff.

Police Records Technician I

The entry-level class of the series that initially, under close supervision, learns police department policies and City policies and procedures. As experience is gained there is greater independence of action within established guidelines. This class is alternately staffed with Police Records Technician II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class.

Police Records Technician II

The journey-level class of the series, fully competent to perform a variety of police office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine cir cumstances. This class is distinguished from Police Records Supervisor in that the latter is the first full supervisory level of this series.

Duties

The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

Receive, review, process, and file a wide variety of documents such as arrest reports and complaints; enter processed police reports of crimes into the computer system; receive and answer teletypes and maintain record of teletypes received.

Check with other agencies to secure warrant information; enter warrant information into CLETS database.

Enter and retrieve information using a personal computer system.

File adult and child court dispositions.

Break, sort, and organize citations and other police documents for the court; review documents for errors or omissions and refer to appropriate issuing officers for correction; maintain records and files of all citations, warrants, and related police records; check files for criminal records of subject for authorized personnel; retrieve and make copies of accident and crime reports.

Assist in the sealing and destruction of juvenile and adult records as requested by the courts and in accordance with state guidelines.

Issue a variety of permits, collect fees, and balance cash receipts on a periodic basis; transmit fees to proper courts.

Maintain reten tion schedule and purge police records within mandates of law; respond to requests for copies of police reports in accordance with established police department policies and procedures.

Provide general public information at the counter; receive non-emergency calls from citizens reporting crimes; refer callers to appropriate staff or other agencies for handling.

Receive, sort, and distribu te mail.

Log stolen, recovered, and towed vehicles.

Perform records checks for prospective government employees.

Receive and process cri minal and traffic warrants; provide clerical support for assigned special projects; may provide court testimony as required.

Perform related duties as assigned.

Qualifications

Knowledge of:

Correct English usage, including grammar, spelling, and punctuation.

Basic record keeping principles and procedures.

Basic business arithmetic.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Education and Experience

Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Police Records Technician I/II

Education:

Equivalent to graduation from high school.

Police Records Technician I

Experience:

One year of office support experience which has included contact with the public.

Police Records Technician II

Experience:

In addition to the above, two years of law enforcement office support experience.

Physical Demands and Working Environment

While performing the duties of this job, the employee is regularly required to sit, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate.

The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/

Closing Date/Time: 6/26/2025 11:59 PM Pacific

Salary:

$49,649.60 - $69,409.60 Annually
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