Program Specialist

Job Description:

Program Specialist

Description

Job Summary

M ohave County Attorney’s Office is looking to fill a Program Specialist/Office Specialist position.

Grant Funded position within the County Attorney’s Office.

***The employee in this position will be working in conjunction with another Program Specialist, often a Probation Officer, work closely with the Courts, and often a peer-support provider to expand diversion and deferred prosecution options for misdemeanor and felony charging in Mohave County. You will be working to identify participants and communicate with Prosecutors. This person will perform complex advanced level office support and clerical work of a technical and highly responsible nature and may direct other clerical and office positions. This advanced level position requires a thorough knowledge of the entire criminal justice process of which it is a part, and the general procedures of other offices and agencies whose work affects the position. These specialized, technical positions are given the general objective of each project and are then responsible for developing procedures and making assignments to accomplish these objectives. Positions require analysis, initiative and judgment to apply practices, regulations and policies to a variety of difficult and varied work situations and to resolve, or recommend solutions, to work problems.***

We are located at 315 N. 4th Street in downtown, Kingman, AZ 86401

Our Mission

To conduct the prosecution of all felony offenses within the County and the prosecution of misdemeanors in the unincorporated areas. Advise law enforcement agencies and the grand jury. Assist crime victims and witnesses. Represent County government and its agencies, school districts, fire departments, and other public agencies.
Typical Hiring Range
Office Specialist -> Salary Range 11 Step 1-8 $19.13 - $23.54/hr.

• Monday-Friday, 8:00am-5:00pm.
• Weekends and holidays off.

Working conditions would include but not limited to:

This position does require time spent sitting, standing, walking, bending, and stooping.

Occasionally travel for meetings and/or conferences.

Essential Job Functions

• Maintains, with relative independence in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of assigned area.
• Meets the public and receives phone calls.
• Responds to questions concerning department procedures or directs query to an individual or department as appropriate while providing excellent customer service.
• As assigned, may review work of other staff for conformance to regulations.
• Understands and interprets procedures and practices related to various departmental and assigned programs.
• As assigned, may delegate work assignments, train, monitor, schedule, oversee or directly supervise and review the work of subordinate clerical and office employees.
• May assist in interviewing and screening applicants and recommending disciplinary actions.
• May complete employee evaluations.
• Assists wherever needed to perform duties of department and in giving help in complex situations.
• Helps public with difficult, complex problems.
• Assist at the front counter and will cross-train with other positions within the department for backup as assigned.
• As needed, composes correspondence and other documents to respond to inquiries and to obtain, update or provide information.
• Create, review, and maintain various reports through the use of databases, spreadsheets and various software programs for various County, State, Federal and Accrediting purposes.
• Researches public and internal records for proper information.
• Keeps time and leave records of division or department.
• Establishes, coordinates and maintains filing systems and indexing and cross-referencing systems for assigned department.
• Follows and adheres to State of Arizona records retention, transfer and destruction schedules.
• Audits incoming and outgoing data for accuracy, completeness and quality. Resolves errors and omissions.
• Compiles and computes data from files and other sources in preparing reports.
• Maintains inventory of materials, equipment, and purchasing records and reports.
• Gathers and prepares materials for special reports, forms, policy formulation and summaries at the request of superiors as assigned.
• Performs research for assigned area.
• Checks frequently against a variety of records in order to secure complete and accurate information.
• Operates common office machines to include computer keyboards and related peripheral equipment.
• Maintains a high level of confidentiality.
• Present and conduct themselves in a professional manner at all times.
• Communicate in a courteous and helpful manner as well as clear and concise manner at all times.
• Resolve complaints within scope of information and authority, and/or refer to chain-of-command as appropriate.

As assigned to Legal Process: (may include any and/or all of the essential functions above):

• Establishes work procedures and priorities.
• Administers oath of office.
• Processes correspondence dealing with legal filings.
• Gives information on problems regarding filings.
• Handles "bound-overs."
• Drafts criminal pleadings and other legal documents.
• Prepares extraditions, waivers, and detainers.
• Prepares procedural instructions for reference.
• Distributes monies ordered by the court.
• Types various legal forms including complaints, judgments of conviction and statements of fact, information, summons, bench warrants, reductions, release of evidence for property, letters, and affidavits.
• Coordinates work between sections and units.
• Interviews clients, witnesses and others as required.

As assigned to County Attorney's Office: (may include any and/or all of the essential functions above):

• Ensures court dates, files, documents with the courts, and to clients are accurate and complete.
• Provides information regarding court dates, to attorneys and clients.
• Takes and transcribes dictation (oral and machine).
• Types a variety of materials from draft, recording devices, detailed instructions or as individually composed to include, but not limited to, correspondence, legal documents, briefs, minutes, articles, narrative and tabular reports, charts, and numerous other material of general and technical subject.

Minimum Qualifications

Required Minimum Education, Experience, and Training:

Office Specialist:

• High School diploma /GED (General Education Degree).
• Four (4) years minimum progressively responsible advanced administrative and clerical office support.
• Two (2) of the Four (4) years performing specialized support in the assigned department/division or comparable Mohave County Department.
• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
• English grammar, spelling, punctuation and arithmetic.
• Modern office practices, procedures and equipment.
• Filing, index and information systems.
• Organization of the department.
• Applicable rules, laws, regulations and practices.
• Courtesy and tact in dealing with the public and public officials.
• Computing literacy to include use of electronic spreadsheet and word processing applications.
• Efficiently operating and utilizing modern office machines as necessary to include computers, copiers, fax transmittal machines, calculators, and related software and peripheral equipment.
• Microsoft Office software including Excel and Word (be able to do merges in Word and basic spreadsheet functions in Excel).
• Effectively communicate and establish relationships with the public, staff, and work contacts.
• Use good judgment in assessing a situation and responding appropriately.
• Act and communicate in a professional manner.
• Multi-task with a large number of assignments and a variety of situations
• Effectively perform the responsibilities of the specialty field and the position.
• Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality.
• Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
• Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions.
• Analyze information, and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities.
• Develop appropriate, effective and efficient methods of completing assignments through others.
• Follow complex oral and written instructions.
• Supervise, work with and communicate effectively with subordinates.
• Type accurately and at a speed necessary to fulfill job responsibilities.
• Understand complex valuation and taxation structure.

https://resources.mohave.gov/file/HumanResources/Benefits/Benefits%20Overview.pdf

Closing Date/Time: 6/22/2025 5:00 PM Arizona

Salary:

$39,790.40 - $48,963.20 Annually