SENIOR MARITIME PROJECTS ADMINISTRATOR

Job Description:

SENIOR MARITIME PROJECTS ADMINISTRATOR

Description

Job Description

*** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. ***

THE POSITION

The Port of Oakland is currently recruiting for the position of Senior Maritime Projects Administrator. Under direction, the incumbent assists the Manager designated by the Director, Maritime Division, in performing specialized work in organizing, developing, monitoring, coordinating and carrying out planning, implementation, and control functions related to the Port’s maritime master plan, capital developments, and other operational projects necessary to maintain and maximize the Port’s competitiveness. The incumbent performs complex tasks involving preparation and review of planning, financial/budgetary, legal, engineering, and regulatory documents and drawings related to major development and operational projects, and is expected to exercise considerable independent judgment

Examples of Duties

Typical duties may include, but are not limited to the following:

• Recommends, develops, initiates, and manages assigned projects, including preparing of financial analyses/budgets for project planning and development, providing recommendations regarding the economic feasibility of projects, formulating/coordinating work assignment for project teams, and initiating and managing consultant work.
• Leads teams in performing larger complex studies and development projects.
• Serves as project manager for assigned development/infrastructure projects, monitoring projects from concept through planning, approval, regulatory permitting, environmental review, engineering design, construction, grant management (as applicable), and close-out.
• Also serves as project manager for projects that do not involve property redevelopment, such as the development of programs or policies, technology systems, budgeting, lease management, and regulatory/legislative analysis.
• Assures project developments meet time schedule and budget established; establishes and leads corrective actions as needed.
• Interfaces with Port’s maritime tenants and transportation/maritime support businesses on issues such as planning, development, contractual obligations, congestion/traffic, security, and regulatory compliance.
• Negotiates with tenants and with outside agencies with regard to complex planning projects to achieve Division goals.
• Represents the Port’s interests in local, regional or national transportation/maritime development and/or operational issues at various industry, community, and agency meetings.
• May serve as liaison between the Port and community providing information and negotiating solutions to mitigate or resolve potential problems arising from maritime development and/or current activity.
• Assists in coordinating Division project plans with other Port divisions, and with appropriate federal, state and local government agencies, consultants, and other public and private organizations to align Port plans with external plans or factors.
• Develops transportation analyses and Port access and facility evaluations of competing Ports, motor carriers, railroads and terminal operators.
• Gathers information from a variety of sources, including published information, interviews, meetings, studies, surveys and observation, and makes judgments on the value of information obtained.
• Makes or obtains and evaluates various studies, forecasts, and projections needed to provide a basis for projects and planning initiatives, recommendations, and decision-making.
• Prepares results of studies and recommendations in graphic, written and oral form.
• Develops programs for enhancing and maintaining Port infrastructure and safe and secure access to Port areas, coordinating between operating motor carriers, railroad, Port tenants, and applicable agencies to assure the continuity of maritime operations and compliance with laws, regulations, and policies.
• Scopes, manages and reviews the work of consultants retained to perform or assist in complex planning and preliminary engineering or transportation studies.
• Performs computer related functions in planning, analysis and report preparation on a personal computer.
• Acts as a liaison with other functional supervisors and managers, Port staff, clients, tenants, or other stakeholders, and outside agencies.
• Makes or assists with presentations and staff reports to the Maritime Director or other managers as well as the Board of Port Commissioners and other entities as necessary.
• Provides technical and functional support to other staff members and consultants as required.
• Performs related duties as required.

Minimum Qualifications

Education: Graduation from an accredited college or university with a minimum of a bachelor’s degree. A degree in business administration, transportation, transportation related planning or engineering, architecture, environmental sciences are desirable, but any related field will be considered. A Master’s degree is desirable but not required.

Experience: Five years of increasingly responsible project management experience in transportation or a related field.

KNOWLEDGE, SKILLS AND ABILITIES

To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required.

Knowledge of:

• The business and technical aspects of the transportation industry including Port, rail, motor and ocean carrier operations, economics, pricing and external economic and political factors which affect markets.
• Municipal government and interrelationships of transportation governmental agencies such as the Federal Department of Transportation, Public Utilities Commission, California Transportation Commission, U.S. Maritime Administration, and related state and local organizations and their regulations affecting Division development, maintenance, operation and administration.
• CEQA/NEPA and other environmental and public health regulatory laws that affect maritime activities.
• Existing Port agreements with shipping, marine terminal, rail, trucking, and warehousing companies.
• Project management tools, methods, and best practices.
• Community and government affairs concepts and practices.
• Contract compliance concepts and practices.
• Grant administration.
• Key industry standards or practices in the areas of real estate leasing/development, urban planning, environmental compliance and mitigation, construction and construction management, and engineering.
• Mathematics and computer software skills to prepare and/or review financial models and reports and engineering calculations, and to perform forecasting and statistical analysis.
• Sources of information required for studies and plans.
• Personal computer applications in performing planning, reporting, and analysis, including but not limited to spreadsheets and project management software.
  
  

Ability to:

• Apply planning, engineering, and analytical techniques to study and address complex Port business and operational concerns.
• Read and understand contracts, contract law and complex legal, environmental, and financial documentation.
• Communicate a variety of complex and technical information effectively orally and in writing to diverse audiences, including but not limited to Port staff and management, the Board of Port Commissioners, local agencies, state/federal agencies, and customers/tenants of the Port.
• Organize a number of distinct and disparate requirements into coherent and workable plans to deliver projects on time and budget; and set priorities while anticipating and responding to changes in situations and environment.
• Recruit, organize and lead multi-disciplinary teams to achieve project objectives. Ability to interpret Port and tenant needs.
• Recommend, direct and/or perform value engineering to achieve project cost savings or meeting project budget and development timelines.
• Work independently within established guidelines, under deadlines and multiple concurrent assignments, conceptualize problems and opportunities from limited or incomplete information.
• Establish and maintain effective working relationships with those contacted in the performance of duties and to work as a team.
• Negotiate to reach agreement with internal and external parties, including but not limited to other Port division leadership, agencies, and customers/tenants of the Port.

THE SELECTION PROCESS

Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail) - The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without a completed supplemental questionnaire will not be given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted 100%) - The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test the applicant’s overall aptitude for the position.

Candidates must achieve a scale score of 70 or more on this examination to be placed on the hiring list for employment consideration. The Port reserves the right to modify the selection process, as necessary, to conform to administrative or business necessity.

ADVISORIES

Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (“ADA”): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify gportugal@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.

The Port of Oakland is an Equal Opportunity Employer

Additional Requirements

Additional Requirements: The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for duration of employment at the Port.

The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association.

• The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity.
• The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port).
• The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available.
• The Port pays 100% of the premium cost for dental and vision coverage.
• The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance.
• The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits.
• The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits.

Time Away from Work

• From 2 to 5 weeks of vacation depending on years of employment at the Port.
• 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA).
• 1 paid Floating Holiday per year.
• 12 days of sick leave per year after three months of employment which includes 4 days of personal leave.
• 13paid holidays as well as the second half of the shift on December 24 and December 31.

Closing Date/Time: 6/27/2025 5:00 PM Pacific

Salary:

$13,534.00 - $16,767.00 Monthly