Fire District - Program and Projects Coordinator

Job Description:

Fire District - Program and Projects Coordinator

Description

The Position

Bargaining Unit: Local 21 - Non-Supervisory Management

Why join Contra Costa County - Fire Protection District (CCCFPD)?
Contra Costa County Fire Protection District (CCCFPD) -- a recognized fire service leader and one of the largest in the state, provides fire, rescue, and emergency medical services to more than one million residents in 19 cities and several defined unincorporated areas across our 716.9 square miles-square-mile jurisdiction. Through our unique ambulance alliance, we also provide 911 emergency ambulance transport services to the residents of the county.

CCCFPD understands the key to its success is its employees' success. Joining the CCCFPD team means joining an energetic, innovative team that is committed to being the best. If you want to learn, be challenged, and grow professionally, CCCFPD District is the organization for you.

We are currently seeking to fill one (1) Fire District Program and Projects Coordinator vacancy within the Fire Protection District.

The incumbent will design, develop and implement strategic outreach and recruitment programs, as well as research hiring best practices and outreach methods to market ConFire as an employer of choice. This role works collaboratively with suppression personnel in the Outreach Team.

We're looking for someone who is:

• Skilled at building and maintaining relationships across programs and departments.
• Highly organized and able to manage their time and competing priorities.
• Outgoing and skilled at networking and community engagement.
• Comfortable working within a governmental, paramilitary organization.
• A diplomatic change agent who can navigate complex environments.
• Driven to champion ConFire's reputation as an employer of choice.
• Creative, collaborative, and solutions focused.

What you will typically be responsible for: (Recruitment & Outreach)

• Collaborating with the Suppression Outreach Program Director.
• Helping to create comprehensive recruitment strategies including advertising plans, outreach, and tracking.
• Researching and implementing best practices for recruitment programs.
• Designing, developing, and implementing innovative outreach programs using diversity and inclusion best practices, in support of ConFire’s operational needs.
• Building pipelines of qualified candidates and fostering strong candidate relationships in person, via telephone, email, and social media.
• Attending recruitment events with the Outreach Team and representing ConFire within the community.
• Tracking metrics and providing data and reports on a regular basis; monitoring and evaluating the effectiveness of programs.

A few reasons why you might love this job:

• You will be working for a respected agency known for employee satisfaction, collaboration, and strong team culture.
• You will have ample opportunities for professional development through unique projects and partnerships.
• You will encounter a variety of work each day and will make a meaningful impact on the delivery of vital public services.
• You will help establish and implement cutting-edge programs that build capacity and create meaningful, lasting impact.

A few challenges you might face in this job:

• You will be expected to learn as you go and adapt to the organizational and paramilitary chain of command in a professional environment.
• You will need strong time management skills to balance multiple priorities and deadlines.
• You will have varying priorities and assignments may change based on the needs of the Fire Protection District.
• You will support a full-service Fire District with multiple divisions and broad operational scope.

Competencies required:

• Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
• Using Technology: Working with electronic hardware and software applications.
• Teamwork: Collaborating with others to achieve shared goals.
• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment.
• Adaptability: Responding positively to change and modifying behavior as the situation requires.
• Attention to Detail: Focusing on the details of work content, work steps, and final work products.
• Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives.
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
• Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations.
• Oral Communication: Engaging effectively in dialogue.

Read the complete job description at www.cccounty.us/hr .

The employment list established as a result of this examination will remain in effect for up to six (6) months.

Minimum Qualifications

License Required: Possession of a valid California Motor Vehicle Operator’s License may be required based on assignment. If applicable, out of State valid Motor Vehicle Operator’s License will be accepted during the application process.

Education: Possession of a Bachelor's degree from an accredited college or university with a major closely aligned to the program area or assignment.

Experience: Five (5) years of full-time (or its equivalent) experience in program or project management with operational responsibility for timeline, budget and scope; which must have included one (1) year of lead or supervisory experience.

Substitution for Education: Additional qualifying experience may be substituted for the required education on a year-for-year basis up to a maximum of two (2) years. No substitution may be allowed for the required lead or supervisory experience.

Desirable Qualifications:

• Experience recruiting for Fire Service, EMS or other public safety positions.
• Strong public speaking skills and confidence presenting to diverse audiences.
• Talented at graphic design and/or visual content creation; and managing outreach campaigns, including social media, printed materials for Fire Services, EMS, or other similar public safety positions.
• Prior experience working within a public safety department and/or familiarity within a military/paramilitary working environment.
• Strong collaboration skills working with sworn personnel, community partners, and/or educational institutions.

Selection Process

Application Filing & Evaluation: All applicants must apply on-line at www.cccounty.us/hr and submit the information indicated on the job announcement and supplemental questionnaire by the final filing date. Depending on the number of applications received, an oral board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the recruitment.

Assessment Type: The assessment type and process will depend on the number of qualified candidates and may include an online multiple-choice assessment and/or a virtual oral examination. Candidates who meet the minimum qualifications and advance to the assessment phase may be invited to participate in an online Multiple-Choice Assessment designed to evaluate key competencies relevant to the Program and Projects Coordinator classification. These competencies may include, but are not limited to: Delivering Results, Using Technology, Taking Initiative, Attention to Detail, Project Management, Oral Communication, and Critical Thinking. Candidates must obtain a minimum passing score of 70% in each competency area and an overall average score of 70% or higher to continue in the process. (Weighted 100%).

• The assessment will be administered remotely using a computer. You will need access to a reliable internet connection to take the assessment.
• This assessment is tentatively scheduled to take place: July 2025.
• Further details regarding the assessment format and scheduling will be provided to eligible candidates as the recruitment progresses.
  
  

Departmental Hiring Interview: Tentatively scheduled for July 2025


Fire District - Program and Projects Coordinator (Recruitment Flyer)

Meeting the minimum qualifications does not guarantee an invitation to participate in the selection process.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment-specific questions, please contact Norma Martinez at Norma.Martinez@hrd.cccounty.us . For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.

CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 6/24/2025 11:59 PM Pacific

Salary:

$111,989.93 - $136,448.84 Annually