Assistant to the Director - Transportation and Mobility

Job Description:

Assistant to the Director - Transportation and Mobility

Description

POSITION SUMMARY

The City of Fort Lauderdale is seeking energetic applicants to be considered for a fast-paced, dynamic, and rewarding position as Assistant to the Director in the Transportation and Mobility Department. Eligible applicants must be able to successfully and simultaneously carryout a variety of activities to support the Director, including but not limited to: Coordinating with division managers and department administrative staff to ensure timely progress and follow up on specific projects and initiatives; preparing the Director for meetings and engagements; writing and reviewing memorandums and City Commission agenda items; representing the Department in internal and external meetings; and coordinating with other departments and entities to effectively implement department programs and services. Applicants considered for this position must be well-organized, innovative and efficient, and have a passion for building community through vision, strategy and action.

The Assistant to the Director is responsible for providing highly responsible advisory and administrative work in support of a department director. An employee in this class is responsible for planning, developing, analyzing, evaluating, advising on, and improving various management control systems, programs and policies, work methods and procedures. This is a professional position and is distinguished from other administrative positions by the higher-level complexity of assignments and broad scope of responsibility working with a high level of sensitive and confidential matters. Incumbent must exercise diplomacy when interacting with the public and City officials, as well as independent judgment and decision-making in researching and problem solving, and in the analysis of policies.

Supervision is received from the Department Director who reviews work through conferences, observation, reports submitted, and results obtained.

This job classification may be governed by the Personnel Rules, as it is not represented by a collective bargaining unit.
This position will remain open until a sufficient number of qualified applications have been received.

This job classification is in Management Category III for benefits purposes, which includes Six (6) additional Management Vacation Days and a Vehicle Allowance of $250/month.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• At the direction of the Department Director, identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives; develops alternatives and makes recommendations; may assist in implementation of recommendations
• Compiles data, analyzes information and generates various administrative reports
• Develop, initiate, and implement general administrative policies and procedures for assigned areas of responsibility
• Analyze work processes and conducts research to identify problems, inefficiencies and develop recommendations for solutions
• Prepares reports and information for Department Director, ensuring work is of high quality both in accuracy and presentation
• Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions
• Serve as assigned staff for special projects
• Composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; coordinates department travel and maintains log documenting travel costs
• Schedules and sets up internal and external meetings, takes minutes, and tracks resulting actions required
• Prepares City Commission Agendas, serves as department liaison and project lead for system implementations, updates and program issues
• Coordinates with charter offices, including the City Manager, City Attorney, City Auditor, and City Clerk on a regular basis
• Prepares and maintains records for offsite storage
• May oversee, assist, or manage administrative staff within the Department
• Communicates with staff regarding inquiries related to department procedures, Personnel Rules, and Union contracts as they relate department operations
• Performs related work as required.

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:
1. Bachelor's Degree in business, public administration, or a related field.

2. Three (3) or more years of work experience in one or more of the following: the analysis, planning and development of programs, policies, operations, methods and/or procedures; the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational or legislative change, to expedite work, to effect economies of time, money, personnel and equipment, or to otherwise assist in the solution of administrative and management problems.

3. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.

4. Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application

PREFERRED QUALIFICATIONS:

• Experience working as the direct support of a department head, charter officer, or commissioner.
• Experience working with charter officers.
• Experience coordinating commission agenda items.
• Experience composing, routing, and filing memorandums and letters through a municipal government workflow.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.



The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Click here for additional management benefits.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

Closing Date/Time: 6/19/2025 11:59 PM Eastern

Salary:

$67,283.84 - $104,295.78 Annually