Administrative Assistant

Job Description:

Administrative Assistant

Description

The Administrative Assistant is responsible for administrative support activities. Prepares forms and reports. Monitors the flow of paperwork and files. Facilitate communication between staff. Coordinates staff meetings. Participates in meetings with various divisions. Performs a variety of administrative tasks for the department and division.

Job Posting Closes at 11:59PM on:
06/24/25
Division:
Sheriff Detentions Division
Management Level:
Individual Contributor
Scheduled Weekly Hours:
40
Benefit Eligibility:
This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

• Starting Pay: $20.62 per hour
• Top out pay after time in position $30.93
• ***Application Deadline is 6/25/2025***
• Maintains documents and information by preparing forms and reports using word processing and spreadsheet programs. Verifies documents for accuracy. Monitors the flow of paperwork and electronically files and retrieves documents.

• Facilitates communication by coordinating clear dialogue between department and division staff. Maintains positive relationships with staff members. Coordinates staff meetings and serves as meeting recorder. Participates in planning meetings. Maintains a positive public image for the department and division.

• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, and completing projects. Ensures all provided material is accurate. Prepares supplies and materials for staff usage. Assists with front desk coverage. Receives mail, documents, faxes and packages. Orders supplies and requests maintenance.

• Answer and transfer calls.

• By position may perform leadwork.

• Other duties and responsibilities as assigned.

Equal Opportunity Employer

Jefferson County is an equal opportunity employer, providing equal employment opportunity to all qualified persons. The County affirms the rights of all employees and applicants for employment to be protected from discrimination, intimidation, physical harm and harassment based on race, color, religion, sex, national origin, age, disability, sexual orientation, genetic information, hairstyle associated with racial identity or any other status protected by Federal or State law.

Education:
GED, High School Diploma
Experience:
Work Experience: Minimum one year

Certifications:

Languages:

Category:
Administrative, Business Programs and Services