Department Analyst

Job Description:

Department Analyst

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Department Analyst handles comprehensive financial tracking and reporting, including managing various departmental funds and ensuring accurate reconciliation. The role includes detailed coordination of faculty and staff administrative processes, such as recruitment, onboarding, payroll, and records management. Additionally, the analyst coordinates major departmental events and scholarship activities, providing vital logistical support and compliance oversight. They facilitate proactive communication with internal and external stakeholders, addressing policy changes and procedural updates effectively. Furthermore, the role includes special project support, collaborating across departments to maintain continuity during transitions or vacancies, ensuring robust departmental functionality.

• "Tracks and manages the department's general fund, trust fund, lottery fund, University Foundation funds, and IRA funds."
• "Processes the department's requisitions, chargebacks, procurement card expenditures, and office supplies."
• "Responsible for coordination of tenure-track faculty recruitment and hiring."
• "Coordinates faculty retreats and special events, including Cinematheque, annual showcases."
• "Oversees monthly master payroll certification, making corrections as needed."
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/ycso16jqhsv3bsqugdyp7yxhlk7ngxhs

Qualifications

• Equivalent to graduation from an accredited four-year college or university in a job-related field.
• Equivalent to two (2) years of full-time, technical, analytical, or administrative experience.
• Additional experience in a job-related field may be substituted for required education on a year-for-year basis.
• CMS systems and PeopleSoft Oracle experience preferred.

Knowledge, Skills, & Abilities

• Demonstrated proficiency in financial tracking, fund reconciliation, and budgetary reporting, with experience managing multiple fund types such as general, trust, lottery, foundation, and instructional activity funds.
• Strong analytical skills, including the ability to prepare detailed financial reports, accurately reconcile accounts, advise departmental leadership on financial strategies, and effectively communicate procedural and policy updates to diverse stakeholders.
• Ability to coordinate and oversee faculty recruitment processes, maintain comprehensive personnel records, and efficiently manage complex administrative tasks, including faculty eligibility verification, contract preparations, and payroll activities.
• Proven organizational and interpersonal skills necessary for successfully planning and executing departmental events and retreats, coordinating scholarship processes, and providing mentorship and interim administrative support during departmental transitions.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: Administrative Analyst/Specialist / 1038 / 1
• The anticipated HIRING RANGE: $3879 - $5575 per month, dependent upon qualifications and experience. The salary range for this classification is: $3879 - $7488 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through June 29, 2025 will be considered in the initial review, and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Advertised: Jun 16 2025 Pacific Daylight Time
Applications close: