Lead Administrative Support Assistant

Job Description:

Lead Administrative Support Assistant

Description

Job Location: This position will be located at 930 Wildwood Drive, Jefferson City, MO 65109.

Why you’ll love this position:

You will be working in a team environment that maintains positive working relationships and conducts duties with courtesy and respect. Our Bureau’s work is meaningful, keeping people safe and healthy throughout Missouri. This position will support health inspectors across the state as they conduct inspections and investigations at food establishments and processors, lodging establishments, child care facilities, wastewater treatment installations, and other environmental health-related operations. The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.

• Oversee office operations to the ensure effective and efficient clerical support to bureau management.
• Supervise and provide support, technical assistance and oversight to (2) clerical staff in the bureau.
• Coordinate and track multiple projects, including establishing and/or monitoring due dates.
• Managing the flow of Fiscal Notes for the bureau, which include tracking and making sure deadlines are met.
• Ability to multi-task, anticipate priorities and work independently.
• Track documents through the approval process.
• Assist with business travel which includes, lodging, car reservations, conference registrations etc.
• Proof documents, letters, memos and bureau policies.
• Answer the main line and route to the appropriate program.
• Schedule meetings and prepare applicable documents.
• Attend bureau budget meetings and management meetings.
• Oversee bureau supplies by maintain supply inventory and storage areas.
• Process expense reports, purchase requests, and manage fix asset inventory.
• Support the confidential processing of personnel information.
• Open and process daily mail and distribute to the appropriate person(s).

• Graduate with a High School Diploma or High School Equivalency.
• Minimum 3 years relevant experience (substitutions allowed).
• Good telephone skills and customer service.
• Well organized and an ability to pay attention to detail.
• Excellent skills with standard office software (Word, Excel, Powerpoint, Outlook, etc.) with the ability to learn specialized software systems.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Dusty Johnson, dusty.johnson@health.mo.gov

Salary:

$40,000.00-$43,000.00 per Year