Employee Services Officer (Administrative Officer)

Job Description:

Employee Services Officer (Administrative Officer)

Description

Full-time position available with the City Planning Department, Administrative Services Division, located at 414 E. 12th Street
Salary Range: $4,619-$6,928/month
Normal Work Days/Hours: Monday-Friday 8:00 a.m.-5:00 p.m.
Application Deadline Date: June 25, 2025


Responsibilities

• Manages cross departmental training functions for ICC certifications.
• Tracks department wide training hours and provide quarterly and annual analysis.
• Coordinates the scheduling of staff's ICC certification exams.
• Provides and coordinates SKGHOSH webinars provided by ICC.
• Coordinates and tracks annual compliance review and tracks signatures.
• Maintains departmental training plans.
• Manages the On-boarding and Off-boarding process.
• Provides New Employee Orientation.
• Acts as personnel records custodian, managing filing, retention and purging in coordination with the department's records custodian.
• Acts as SharePoint administrator for the City Planning & development website and routinely updates documents.
• Updates and maintains job aids and sops for the division processes.
• Completes and processes employee disciplinary suspension and termination forms.
• Assists with grievances and investigations by coordinating schedules, creating hearing files and preparing hearing notices.
• Assists with the preparation of job postings, job descriptions and recruitment tracking.
• Processes employee WAMs/Incentives.
• Tracks departmental ADA, FML and Workers Compensation documents.
• Performs and assists in the assigned duties and functions of the administrative staff as needed.
• Assists Division Manager with a variety employee services projects.
• Acts as primary contact for division in absence of the Division Manager.
• Performs other duties as assigned.
  

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of professional experience in business or public sector administration to include at least 2 years performing administrative and/or supervisory work involving more complex projects or programs; OR an equivalent combination of qualifying education and experience with at least 2 years performing administrative and/or supervisory work involving more complex projects or programs.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

Salary:

$4,619-$6,928/month