Records Retrieval Clerk

Job Description:

Records Retrieval Clerk

Description

Description

Under the supervision of the Building Official, serves as the single point of contact for the retrieval of all documents stored in the off-island location required by the Building, Planning and Legislative Departments as a result of public records requests. Determines the files needed, requests delivery of the boxes containing the files, makes copies required and coordinates the return of the files to storage.

Duties

Meets with citizens, contractors and others requesting public records from the Building, Planning and/or Legislative Departments, which are stored in the off-island location.

Determines the particular documents required in the public records request and researches records to determine the boxes in which the documents are stored.

Orders delivery of the necessary boxes from off-island storage containing the public records requested.

Locates the documents requested, copies the required documents, meets with the requestor or forwards documents requested to pre-determined location.

Returns records to the appropriate boxes and arranges for the pick-up and return to the off-island location.

Provides other administrative and clerical support to the Building, Planning and Legislative Departments as required.

Performs records digitizing as time permits.

Required Education, Experience, License, Registration, and Certification Qualifications

High school diploma or general education degree (GED); and three (3) years of progressively responsible receptionist, clerical or administrative experience; or an Associates Degree from an accredited college and one (1) year of experience; or an equivalent combination of education and experience. Exceptional computer skills are required.

Supplemental or Additional Information

Ability to deal with the general public.
Knowledge of computer word processing systems.
Knowledge of filing systems and processes.
Ability to operate general office equipment.
Ability to follow oral and written instructions.
Ability to communicate effectively, both orally and in writing.

Benefits for full-time employeesinclude:

• Health insurance and subsidy for family and spouse coverage
• Dental insurance
• Life Insurance
• Accidental Death & Dismembermentinsurance
• Retirement plan
• 457 Deferred compensation plan
• Retirement Health Savings Plan
• Roth IRA
• Vacation, medical and personal leave
• Blood donation leave program
• 10paid holidays
• Beach parking sticker at resident rate
• Reimbursementof co-pays for annual physical and cancer screenings
• Paid Family Membership to SanibelRecreation Center
• Unlimited Sanibel Causeway transponder
• Cape Coral bridges transponder, if applicable

Salary:

$39,520.00 - $54,932.80 Annually