Program Coordinator-Admin Area

Job Description:

Program Coordinator-Admin Area

Description

Program Coordinator-Admin Area
41408BR
41408BR

Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Respond to and manage phone calls and faculty email requests received via the pool or direct email.
• Transcribe dictation, format, and send written communications.
• Schedule meetings, reminders, and prepare meeting documents.
• Enter, update and maintain faculty CV (curriculum vitae) content.
• Produce reports and assist faculty with Annual Faculty Evaluations.
• Track and log faculty CMEs(Continuing Medical Education).
• Request faculty leave approval, post to the faculty calendar, ensure it is posted to the departmental Faculty Leave calendar, and notify key people.
• Arrange faculty department-related travel accommodations, post to faculty calendar, prepare documents, collect receipts, and process reimbursement.
• Complete institutional quarterly evaluation.
• Gather data, articles, tables, review and edit manuscripts.
• Complete faculty and departmental purchases, maintain receipts, and reconcile expense reports in Chrome River weekly (registration, membership dues, books, food, and similar expenses).
• Attend weekly coordinator meetings and periodic administration section meetings.
• Schedule and manage Mock OSCEs(Objective Structured Clinical Examination).
• Create, manage and distribute medical student rotation schedules; Notify faculty of students' rotation schedules.
• Manage the students' badges, evaluations and absences.
• Ensure students are current on OR (Operating Room) training.
• Arrange lunch debriefing meetings.
• Distribute NBME(National Board of Medical Examiners) practice vouchers.
• Track and manage students' H&Ps(History & Physical).
• Schedule and manage final OSCE and enter final scores.
• Arrange and manage mid-point evaluations.
• Assist MSIV(Medical Students 4- 4th year med student clerkship) with the Program Coordinator.

Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=892691

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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