Human Resources Analyst

Job Description:

Human Resources Analyst

Description

Position Description

Come Grow with Us!

The City is excited to announce the addition of a new Human Resources Analyst position to our collaborative and supportive HR team. This is a unique opportunity for a dynamic and dedicated professional to contribute to our efforts to recruit and retain a talented workforce.

In this role, the selected candidate will have the chance to cross-train across a variety of HR functions and apply their skills in meaningful ways. The ideal candidate will have a strong passion for Human Resources and a solid understanding of best practices, including:

• Processing Workers’ Compensation and Liability claims
• Facilitating and tracking various types of employee leaves
• Contributing to the development and implementation of new HR strategies

If you're ready to make an impact and grow your career in public sector HR, we encourage you to apply and join our team!

RECRUITMENT OVERVIEW:

This recruitment will be open until filled. Our first review of candidates will take place on July 9th. Qualified applicants are encouraged to apply by that date.
The City of Tulare is a vibrant and steadily growing community with a population of 70,693 located in the heart of California's Central Valley. The organization, staffed with 400 full-time employees, enjoys a culture of fiscal conservatism, collaboration, teamwork and dedication to public service and our community.

To be considered for this position applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills. In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application. Your responses to the supplemental questions will be used to help us evaluate your qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application or in lieu of detailed responses to the supplemental questions

POSITION OVERVIEW:

Under general supervision, performs responsible, technical, detailed, and confidential work required to administer Human Resources programs including recruitment, classification, compensation, safety programs, employee benefits administration, risk management, leaves of absences, and payroll; performs research and analysis; provides consulting services to City departments related to all aspects of human resources activities; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Administrative Services Director. May exercise technical and functional direction over assigned staff.

CLASS CHARACTERISTICS

This is an experienced-level classification responsible for conducting day-to-day administrative and technical activities in the human resources, payroll, risk management, and safety program functional areas and for providing a technical resource for organizational, managerial, and related analyses and studies. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and City activities, and extensive staff, public, and organizational contact. This class is distinguished from the Management Analyst in that the latter is a professional-level classification requiring a four-year degree, and performs complex analytical and programmatic functions.

Examples of Essential Functions

EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only) Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Coordinates and implements recruitment processes for City departments; confers with departments to ascertain departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens resumes and applications; identifies qualified applicants.
• Organizes and administers oral and written examinations and results, including compiling test scores, preparing eligibility lists and candidate information, and coordinating follow-up pre-employment testing.
• Monitors hiring process and/or other testing processes to assure adherence to applicable human resources policies; coordinates and/or conducts oral interviews, establishes eligibility lists, and assists departments in extending job offers.
• Conducts employee orientation sessions for new hires and employee exit interviews for separating employees; informs new employees of benefit program, policies, and related deadlines.
• Performs administrative work related to multi-tiered employee benefits programs that include plans such as retirement, short- and long-term disability, health, life, dental, vision, deferred compensation, and employee assistance.
• Coordinates the employee eligibility and payment computation for employee and retiree benefit and insurance programs for the finance division.
• Responds to employee and retiree questions and complaints; interfaces with third-party administrators to resolve claims appeals and provides guidance in policy interpretation and plan documents.
• Coordinates retirement plan applications and terminations; provides information to employees to increase their awareness of City sponsored benefit programs when selecting their post-service benefit elections.
• Monitors leave of absence programs, ensuring legal compliance; reviews and analyzes FMLA/CFRA applications; makes recommendations and develops employer response; interprets personnel policies and procedures with regards to benefits and paid and un-paid time off options for employees; educates employees and managers on policy and legal compliance regarding leave of absences.
• Receives, reviews, verifies, and processes Personnel Action Forms reflecting vacation time, sick time, compensatory time, holiday time, and leaves of absence to update the payroll system for all City employees; audits such documents for completeness, accuracy, and compliance with rules and regulations.
• Enters new employee, retirement, terminations, and other permanent employee payroll changes into the City's payroll system and ACES online system; maintains records of employee payroll deductions, retirement, insurance choices, garnishments, and other factors related to payroll; prepares reports and payments for various tax, financial and insurance organizations.
• Handles day-to-day administration of workers' compensation program by setting up new claims, communicating with injured employees, supervisors, third party administrator, and medical care providers to provide direction, facilitate, and schedule injured workers' return to duty.
• Receives and processes liability claims/lawsuits; collects and analyzes appropriate documentation; submits documentation to third party administrator.
• Coordinates claims for damage to city vehicles, property, or employee injury; performs investigations, files claims, and notifies appropriate individuals of damages; sends information to Finance for billing.
• Coordinates lost time days with payroll and third party administrator to ensure injured worker receives correct salary and workers compensation benefits.
• Completes and posts required OSHA logs and reports.
• Coordinates and schedules random drug testing for safety sensitive positions; maintains drug testing records; coordinates DMV pull notices.
• Collects and compiles human resources data; prepares or assists in the preparation of monthly, quarterly, and year-end human resources, legal, summary, and technical reports, as directed.
• Conducts salary studies; researches salary and benefit information for use in the collective bargaining process, budget preparation and cost analysis.
• Assists employees and management with the interpretation and correct application of City policies, procedures, and programs; provides advice and assistance regarding employment issues; investigates employee complaints.
• Coordinates the City's training activities, including identifying training needs, arranging for training presenters, working with trainers to ensure the City's needs and expectations are addressed, securing training sites, developing memos, flyers, emails, and voicemails, and providing visual aides and other materials as necessary; maintains training logs and records of completion.
• Makes recommendations for the development and revision of human resources documents, procedures, and forms; assists in the development of policies, regulations, and procedures.
• Conducts special research assignments, gathers data, and prepares reports for consideration by management or special committees.
• Consults with supervisors regarding personnel related issues, needs, and services; counsels employees on personnel programs, policies, and processes; explains program provisions, procedures, and eligibility requirements; and assists employees with forms and human resources documents.
• Conducts surveys and compiles data on administrative, fiscal, human resources, and operational problems or issues.
• Receives and screens visitors and telephone calls, providing a high level of customer service to both external and internal customers; provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures, and ordinances.
• Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, processing contracts and agreements, attending meetings, prepares agendas and takes minutes, and serves on various task forces and committees.
• Performs other duties as assigned.

Qualifications / Requirements

QUALIFICATIONS

Knowledge of:

• Principles, practices and techniques of personnel in a public agency setting, including workers' compensation; recruitment, selection, equal employment opportunity, and employee orientation, compensation and benefit administration, risk management, and employee relations, including the interpretation of laws, regulations, policies, and procedures.
• Computerized payroll systems and computer software and systems related to payroll processes.
• Record keeping, information processing requirements and rules and policies related to the production of an employee payroll.
• Payroll reporting and payment requirements of various state and federal agencies and benefit providers.
• Principles and practices of auditing payroll documents.
• Applicable Federal, State, and local laws, codes, and regulations.
• Modern office practices, methods, and computer equipment.
• Record keeping principles and procedures.
• Computer applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:

• Interpret, apply, and explain complex laws, codes, regulations, and ordinances.
• Effectively represent the Department and the City in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Maintain accurate files and records.
• Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other maters affecting employee relations.
• Review payroll and other human resources documents for completeness and accuracy.
• Prepare clear and effective financial, statistical, narrative, informational, and educational reports, correspondence, policies, procedures, and other written material.
• Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend appropriate course of action.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

REQUIREMENTS

Education and Experience:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade. Additional coursework in human resources management, business administration, or a related field is highly desirable. Four (4) years of experience in the human resources or benefits administration.

Licenses and Certifications:

• Possession of, or ability to obtain, a valid Class C California's driver's license.

Additional Information

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds and heavier weights with the use of proper equipment.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

• Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62) to new PERS members beginning January 1, 2013 with three (3) years final compensation. Existing PERS members with no break in service will receive the 2.5% at 55 formula with single highest year.
• City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available.
• Life insurance - Based on salary.
• Short and long term disability insurance.
• 10 working days vacation per year. Additional days based on years of service.
• 12 days sick leave per year.
• 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays.
• Management leave - 64 hours per year.
• Flexible benefit program - IRS Section 125 Plan.
• Deferred compensation plan - 457 Plans available.
• City sponsored clinic - Opening March 1, 2025. Services to include: general medical care and health and wellness coaching. No deductibles, co-pays, or out-of-pocket expenses.

Closing Date/Time: 7/9/2025 11:59 PM Pacific

Salary:

$66,649.32 - $81,012.72 Annually