Senior Administrative Analyst (AFSCME)

Job Description:

Senior Administrative Analyst (AFSCME)

Description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

PAY RATE
This classification has moved to a salary step structure as of January 1, 2025. Individuals hired into the classification will typically be appointed at Step 1 of the salary range. They will advance to Step 2 after working in the position for six (6) months, to Step 3 after working in the position for twelve (12) months, and to Steps 4 and 5 at one (1)-year intervals thereafter. Each salary step progression will provide a 5% increase to the employee’s base salary until Step 5 is reached. The salary range for the Senior Administrative Analyst is $123,364.80 - $149,947.20 (AFSCME Grade A13).

Starting negotiable annual salary will be $123,364.80/annually (Step 1), commensurate with experience and education.

The first review of applications will take place on July 25, 2025.

CURRENT ASSIGNMENT
The San Francisco Bay Area Rapid Transit District (BART) is recruiting to fill one (1) vacant Senior Administrative Analyst position in the Office of Infrastructure Delivery Engineering Department.

This role in the Infrastructure Engineering team supports the Office of Infrastructure Delivery Department in the following:

• Perform analyses over data sets to identify trends, assess performance, and provide insights to support decision-making.
• Develop different scenario models to prepare for various potential business outcomes.
• Assume fund budgeting, tracking and reporting duties that will help facilitate project management activities for the Office of Infrastructure Delivery.
• Coordinate and facilitate interdepartmental meetings and discussions under the direction of Chiefs (or delegates) for various projects.
• Prepare Presentation materials in PowerPoints and excel models for various executive management meeting needs.

We are seeking a creative problem solver with a passion for building new processes and organizational capabilities. The selected incumbent will be responsible for working with managers and various District staff to evaluate funding and budget status, and prepare project/program reports.

This position will provide analyses to assist and support program fund management and forecasting, ensuring project-related documents and reports are accurate. The candidate should possess strong communication skills and be able to work with internal staff with ease, coordinate and facilitate interdepartmental meetings and discussions under the direction of Chiefs (or delegates) for various projects.

The ideal candidate will demonstrate the following skills beyond the minimum qualifications:

Technical Skills:

• Data Analysis: Analyzing data to identify trends, patterns, and insights. Ability to identify and correct errors, and inconsistencies, and missing values in data.
• Business Intelligence and Data Visualization: Using tools to analyze and present data to communicate insights effectively.
• Financial modeling: Creating and using models to analyze financial data, project future performance, and evaluate different scenarios.
• Advance Excel: Utilizing advanced Excel features such as pivot tables, functions and macros.
• PowerPoint Presentation: Crafting clear, concise, and visually appealing slides that support a well-structured and engaging presentation. This would include organizing content logically, using infographics effectively leveraging images, charts, and graphs to enhance understanding and engagement.

Soft Skills:

• Collaboration and Teamwork: Working effectively with others to achieve common goals.
• Critical Thinking and Problem-Solving: Ability to analyze situations, identify root causes, and develop effective solutions.
• Attention to Detail: Ensuring accuracy and completeness in work assignments and reporting.
• Adaptability and Flexibility: Adjusting to changing business needs and priorities.
• Influencing: Effectively communicate and persuading others to take action.

REPORTS TO
This position reports to the Chief Infrastructure Officer or designee.

SELECTION PROCESS
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

APPLICATION PROCESS
External applicants may only apply online, at www.bart.gov/jobs . Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112 .

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Examples of Duties

Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations.

Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director.

Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications.
Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques.
Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports.
Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations.
Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
Trains assigned employees in their area of work including administrative methods, procedures and techniques.
Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support.
Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events.
Responds to and resolves difficult and sensitive inquiries and complaints.



Minimum Qualifications

Education :
A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.

Experience :
Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.

Substitution :
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge and Skills

Knowledge of :

• Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions.
• Principles and practices of program development and implementation.
• Principles and practices of budget preparation and administration.
• Methods of administrative, organizational, economic, and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Business computer applications for statistical analysis and data management.
• Principles and practices of procurement, purchasing, and accounting.
• Methods and techniques used to conduct a variety of analytical studies.
• Principles, practices, methods and techniques of report preparation.
• Principles and procedures of record keeping.
• Office equipment including computers, supporting word processing, and spreadsheet applications.
• Related Federal, state and local laws, codes and regulations.

Skill in :

• Performing complex analytical duties.
• Preparing, administering and monitoring capital and operating budgets.
• Maintaining accurate records and files.
• Preparing clear and concise administrative, budgetary, and financial reports.
• Collecting, evaluating and interpreting complex information and data.
• Reviewing and analyzing complex technical documents and proposals.
• Analyzing complex problems, identify alternative solutions and recommend conclusions.
• Working independently in the absence of supervision.
• Interpreting and apply laws, policies, rules and regulations.
• Establishing and maintaining effective working relationships with those contacted in the course of work.
• Communicating clearly and concisely, both orally and in writing.
• Operating office equipment including computers and supporting word processing and spreadsheet applications.
  
  

Equal Employment Opportunity GroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .

The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification.

Highlights

• Medical Coverage (or $350/month if opted out)
• Dental Coverage
• Vision Insurance (Basic and Enhanced Plans Available)
• Retirement Plan through the CA Public Employees’ Retirement System (CalPERS)
  • 2% @ 55 (Classic Members)
  • 2% @ 62 (PEPRA Members)
  • Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details)
• Money Purchase Pension Plan (in-lieu of participating in Social Security tax)
  • 6.65% employer contribution up to annual maximum of $1,868.65
• Deferred Compensation & Roth 457
• Sick Leave Accruals (12 days per year)
• Vacation Accruals (3-6 weeks based on time worked w/ the District)
• Holidays: 9 observed holidays and 4 floating holidays
• Life Insurance w/ ability to obtain additional coverage
• Accidental Death and Dismemberment (AD&D) Insurance
• Survivor Benefits through BART
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Flexible Spending Accounts: Health and Dependent Care
• Commuter Benefits
• Free BART Passes for BART employees and eligible family members.

Salary:

$123,364.80 - $149,947.20 Annually