Purchasing Coordinator - Finance (Prescott)

Job Description:

Purchasing Coordinator - Finance (Prescott)

Description

Role

Join the Yavapai County Finance Department as a Purchasing Coordinator and play a key role in ensuring compliance with county purchasing and travel policies. This position is responsible for supporting departments in navigating established procedures, maintaining accountability, and promoting efficient, policy-driven purchasing practices across the organization. If you have a strong attention to detail and a commitment to public service, we encourage you to APPLY TODAY!!

Review complete class specification for Purchasing Coordinator here.

Major Duties, Responsibilities

• Reviews and approves requisitions, ensuring account codes are accurate, capital expenditures were budgeted, and that the County purchasing policy was followed.
• Enters requisitions in the purchasing program, generates and distributes purchase orders. Balances the purchasing system on a weekly and monthly basis.
• Assists other departments and employees with purchasing related issues and resolves problems. Answers telephone calls, providing requested information or forwarding the caller to the appropriate individual.
• Reviews and approves employee travel claims, ensuring account codes are accurate and that the County travel policy was followed.
• Manages setup and inactivation of P-Cards for employees. Sets up and inactivates users for reconciliation of P-Card transactions.
• Monitors prepayments to vendors, ensuring goods or services were received. Reconciles contract payments on purchase orders at year-end.
• Maintains all financial contracts, intergovernmental agreements, and Board of Supervisors' approved agenda item forms for financial related transactions.
• Reviews Employee Contractor Determination Forms. Works with HR personnel as well as other Finance employees to assist in processing the vendor setup request.
• Opens and sorts mail.
• Operates check signer for payroll and accounts payable warrants.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of three (3) years of relevant experience in general and/or governmental purchasing.

Additional Requirements:
Must possess a valid Arizona driver’s license.

EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

ELECTIVE COVERAGE

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

PLEASE NOTE

• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.

Click here to view our benefits summary.

Closing Date/Time: 7/24/2025 5:00 PM Arizona

Salary:

$22.23 - $28.35 Hourly