Administration Specialist

Job Description:

Administration Specialist

Description

Job Summary

Come work in a fun and exciting office!

Mohave County Finance Department is looking to hire an Administration Specialist located in Kingman, AZ.

We are located at 700 W. Beale Street, Kingman, AZ.

Fun Fact:

The first recorded use of double-entry bookkeeping dates to 1494 — and while we’ve come a long way since then, the thrill of balancing the books still gives us goosebumps (or at least a solid sense of satisfaction). In this department, we like our spreadsheets sharp and our humor sharper .

Administration Specialist -> Salary, Range 15 Steps 1-8 $23.26 - $28.61/hr.

• Weekends and holidays off.
• Monday-Friday, 8:00am-5:00pm.

Working conditions would include but not limited to:

• Must be comfortable working with Excel (pivot tables but not limited to only formatting cells).
• Strong attention to detail and ability to work independently.
• Must be able to handle confidential financial data with integrity and professionalism.
• If required, travel would likely be for training, conferences, or an occasional off-site meeting.
• This position does require time spent sitting, standing, walking, bending, and stooping.

Essential Job Functions

• Gathers and prepares materials for special reports, forms, policy information and summaries upon request.
• Supports and/or assists with accounting methods and internal controls for budget purposes and prepares reports of findings and submits recommendations.
• Acts in a supporting capacity to department leadership as facilitator in the implementation of budgetary and financial policies, procedures, and systems.
• Assists in the preparation of budget schedules, presentations, hearings, reconciliation, and balances detailed data in an automated budget system with departmental budget submissions.
• Monitors and provides quality assurance reviews for information in databases and systems associated with grants.
• As needed prepares documents, recommendations, and reports of department programs for presentation to the Board of Supervisors.
• Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs, and projects.
• Assists in the development and preparation of procedures for the administration of grants, contracts, and special projects for local, state and federal funding.
• Coordinates and performs a variety of advanced level administrative staff work such as: planning and research activities; preparing correspondence, reports, agendas, statistical information, and budget materials; and develops, and assists in the development of, policies, procedures, and training.

As assigned to the Financial Services Department:

• Reviews claims and budget availability for appropriate program expenditures and processes accounts payable.
• Develops and maintains accounting systems to provide accurate and reliable financial data in the management of budgets, funds, and grants.
• Provides advice and assistance to departments to ensure compliance with policies and accounting standards.
• Reviews, reconciles, and records revenue in appropriate General Ledger program accounts.
• Processes payroll maintains payroll accounting systems and records to ensure compliance with various regulatory agencies .

Minimum Qualifications

Required Minimum Education, Experience, and Training:

• High School diploma /GED (General Education Degree).
  
• Associate's Degree with course-work in Business Administration, Grants Administration, Public Administration, Accounting, or a closely related area.
  
• Three (3) years of progressively responsible administrative work, two (2) years of which were involved in the developing and/or administering of grants, budgets, contracts, and/or advanced level special projects.
  
• An equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.
  
  

Knowledge, Skills & Abilities

• Maintenance and administration of grants, contracts, and budgets.
• Principles and techniques of governmental budgeting, budgetary control, fiscal management, and accounting.
• The principles and practices of public administration and the principles of organization and management.
• Budgetary and fiscal policy and procedures including applicable sources of revenue.
• Legal requirements and regulations affecting fiscal management.
• The applications of data processing techniques to accounting systems.
• Computing literacy to include use of electronic spreadsheet applications.
• Project management.
• Courtesy and tact in dealing with the public and public officials.
• Computing literacy to include use of electronic spreadsheet and word processing applications.
• Operation of a customer service and utility billing office.
• Efficiently operating and utilizing modern office machines as necessary to include computers, word processing equipment, copiers, fax transmittal machines, calculators, and related software and peripheral equipment.
• Communicating and maintaining professionalism with the public, co-workers, and work contacts.
• Administer and monitor grants, contracts, and financial reporting.
• Develop special projects guidelines, policies, and procedures.
• Understand, interpret, and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts, and special projects.
• Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner.
• Make decisions in accordance with established policies and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Effectively communicate and establish relationships with the public, staff, and work contacts.
• Act and communicate in a professional manner with the public, co-workers, and work contacts.
• Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
• Attend meetings to represent Department/Division including occasional travel for meetings and/or conferences.

Closing Date/Time: 8/10/2025 5:00 PM Arizona

Salary:

$48,380.80 - $59,508.80 Annually