Program Coordinator

Job Description:

Program Coordinator

Description

Program Coordinator
41650BR
41650BR

Position Description
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions
Administrative and Program Support

• Support the Program Director in the management of program logistics, documentation, and communications.
• Organize meetings, prepare agendas, record minutes, and follow up on action items.
• Maintain program calendars, contact rosters, and directories for fellows, counselors, and faculty.

Fellowship Coordination

• Coordinate the recruitment, onboarding, orientation, and offboarding of fellows.
• Track evaluation cycles, licensure, and credentialing documentation.
• Schedule supervision sessions and monitor documentation compliance.

Operational Support for Collaborative Care

• Assist in the integration of behavioral health services in primary care clinics.
• Coordinate staff scheduling across departments to ensure consistent coverage.
• Track and report service utilization and appointment data.

Compliance Reporting

• Ensure timely submission of reports, compliance forms, and documentation in accordance with institutional and external requirements.
• Maintain up-to-date program policies, handbooks, and procedural documentation.

Financial and Purchasing Support

• Process travel reimbursements, supply orders, and vendor payments related to program operations.
• Monitor program expenses and maintain budget spreadsheets in collaboration with the department's finance office.

Communication and Stakeholder Engagement

• Serve as a point of contact for inquiries from fellows, department administrators, clinic leadership, and external partners.
• Coordinate educational and promotional events related to the program (e.g., Grand Rounds, mental health awareness activities, recruitment fairs).

Operational Support for Collaborative Care

Required Qualifications
High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=894160

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.








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