Lead Administrative Support Assistant

Job Description:

Lead Administrative Support Assistant

Description

Job Location: This position will be located at 930 Wildwood Drive, Jefferson City, MO 65109.

Why you’ll love this position:

We are looking for a organized, self-starter to complement our Healthcare Associated Infections and Antimicrobial Resistance (HAI/AR) team. As the Lead Administrative Support Assistant, you will provide support to the HAI/AR program, Operations Manager, Assistant Deputy Division Director, and other programs as needed. If you have a strong desire to learn, are detail-oriented, and enjoy a variety of tasks, then we encourage you to apply!

• Provide primary support to the HAI/AR program, Operations Manager, Assistant Deputy Director of DCPH, and back-up support to the BCDCP program.
• Manage and track the flow of fiscal notes for HAI/AR, BCDCP, BEHS , and BEE ensuring deadlines are met.
• Submit, monitor, and track invoices utilizing Smartsheet submission and tracking.
• Track the flow of documents needing Division review/approval for HAI/AR, BCDCP, BEHS, and BEE and provide regular status updates to the Operations Manager and Assistant Deputy Director of DCPH.
• Assist with business travel which includes, lodging, car reservations, conference registrations, etc.
• Proof documents, letters, memos and policies.
• Complete necessary forms and help desk tickets for new and/or departing employees.
• Answer the main phone line for the program.
• Schedule meetings and prepare applicable documents.
• Oversee program supplies and order as needed to maintain sufficient inventory.
• Process expense reports, purchase requests, and manage fix asset inventory.
• Support the confidential processing of personnel information.
• Open, process, and distribute daily mail.

Minimum Qualifications:

• Graduate with a High School Diploma or High School Equivalency.
• Minimum 3 years relevant experience (substitutions allowed).
• Good customer service skills and the ability to solve problems.
• Well organized, detail oriented, and able to multitask.
• Excellent skills with standard office software (Word, Excel, PowerPoint, Outlook, etc.) with the ability to learn specialized software systems.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Dawn.Wall@health.mo.gov

Salary:

$40,000.00-$42,000.00 per Year