Legal Secretary II

Job Description:

Legal Secretary II

Description

Position Description

The City of Fresno is currently recruiting for an experienced and knowledgeable professional to fill a position as a Legal Secretary II. This is an advanced journey level in the Legal Secretary series assigned to the City Attorney's Office. Incumbents perform specialized legal secretarial duties requiring technical skills and the application of independent judgment to work where standard procedures do not apply. The work environment is a professional setting, including interaction with other professionals and elected officials. This position is ideal for a professional that is able to maintain confidentiality, handle multiple tasks simultaneously, work in a fast-paced environment and enjoy working with other highly motivated individuals.

Duties may include but are not limited to the following:

The ability to type a variety of legal and technical material from drafts, dictation, and forms. Transcribe
dictation of a legal and confidential nature, including witness statements; transcribe verbatim
transcripts from recordings of public meetings and hearings. Proofread and correct material
for proper form, accuracy, and completeness.

Prepare all facets of document discovery and document management; perform preparation
and filing of documents in state and federal courts and trial preparation; prepare and compile
administrative records. Type and proofread state and appellate court briefs, ordinances,
resolutions, contracts, deeds, and other legal and technical material for proper form, accuracy
and completeness.

Predetermine and schedule court dates for depositions, court and administrative hearings and
trials; assemble and prepare trial binders, and send notices notifying interested parties. Compute suspense dates and deadlines for timely filing of litigation documents and maintain a
tickler system.

Serve as liaison between professional legal staff, witnesses, law enforcement agencies and the
general public.

Screen telephone calls, assist the public by providing technical information as required and refer
inquiries as appropriate. Take complaints from citizens and give information to the public and
city employees concerning standard office policies and law not requiring attention of an attorney.

Operate standard office equipment, including information/word processing equipment, electronic
mail, calendaring, and case/matter databases.

File and index office records, legal documents, and library materials.
Receive and itemize mail on a word processing log. Perform related duties as required.

Full job description available to be viewed at:
https://www.fresno.gov/wp-content/uploads/2023/05/Legal-Secretary-II.pdf

One vacancy currently exists in the City Attorney's Office. Immediate and future vacancies will be filled from this eligible list for a period of six (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.

Pay,Benefits, & Work Schedule

BENEFITS: UNIT 13 Classification City of Fresno Professional Employees Association (CFPEA)

HEALTH INSURANCE: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents.
FLEXIBLE SPENDING ACCOUNT: IRS 125 Plan for health and dependent care expenses.
DEFERRED COMPENSATION: Voluntary 457 plan with Fidelity Investments to increase your retirement savings.
MANAGEMENT LEAVE: 60 hours per fiscal year for only exempt employees.
ANNUAL LEAVE: Accrue 15.5 hours per month with cash-out provisions.
SUPPLEMENTAL SICK- 40 hours per fiscal year. 80 hours lifetime maximum
HOLIDAYS: Ten (10) City-observed annual holidays plus birthday and two (2) personal days.
LIFE INSURANCE: Benefit equal to annual salary; premium paid by the City.
LONG-TERM DISABILITY: Benefit equal to 66.66% of monthly salary up to $7,500 per month after 30 days of disability; premium paid by the City.
BILINGUAL PREMIUM: PAY: $100 per month
HEALTH REIMBURSEMENT ARRANGEMENT: Eligible retirees can use remaining Sick Leave balance at 80% of hourly rate and other leave balances, if applicable, to reimburse medical insurance and qualified medical expenses, tax free.
RETIREMENT: City of Fresno Retirement Systems, one of the best funded public systems in the state. Reciprocity with other CA public agencies. Vested in Retirement benefits after 5 years of service. City employees do not participate in Social Security.
DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options.

Additional information regarding the City of Fresno benefits is available at
https://www.fresno.gov/personnel/human-resources-support/#tab-1

The Requirements

Applicants must meet the minimum qualifications on or before the posted filing deadline in order to qualify for the examination and does not assure a place on the eligibility list.

Three years of increasingly responsible legal secretarial experience performing the full range of legal secretarial duties in litigation or transactional law.

Possession of a valid California Drivers License may be required at time of appointment.

Eligibles certified for consideration for this position will be required to successfully pass a Department interview and a Department of Justice fingerprint process prior to employment with the City of Fresno.

How To Apply

APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION. PLEASE VISIT www.fresno.gov/jobs. TO APPLY. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Resumes will not be accepted in lieu of a completed employment application.

ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail. All applicants will acknowledge such understanding when they complete their on-line application. Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis. Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.

It is an applicant's responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders. It is the applicant's responsibility to check these folders.

Applications must be submitted by midnight on the filing deadline, or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF- SERVICE.

Selection Process

Application review - Qualifying Only: Applications which meet the minimum qualifications will be reviewed and a limited number of the most qualified candidates will be invited to the Oral Examination. Selection of the most qualified candidates will be based upon those applications demonstrating the greatest breadth and depth of applicable education, experience, skills and training. Therefore, applicants are urged to submit sufficiently detailed information in their application materials for evaluation.

Oral Examination - (100%): A panel of subject matter experts will conduct a job-related oral examination to assess a candidate's knowledge of legal terminology, documents and procedures related to the court system and civil process; multi-task and handle complex and/or multi-faceted projects and follow through with limited time constraints. Candidates must achieve a passing score to qualify for the eligible list.

The oral examination has been tentatively scheduled for the week of September 1, 2025.

Veteran Preference Regulations

Candidates applying for veteran's preference are required to submit a copy of their DD214 with their application during the specified filing period. Evidence must be presented to indicate that the candidate was discharged honorably from the military service. Veterans, including City employees, must resubmit proof of honorable service for every examination for which veteran's preference credit is requested. Qualified veterans who pass the examination will have five (5) points added to their final score.

Equal Opportunity Employer

The City of Fresno is an Equal Opportunity Employer. Should you need a special accommodation due to a qualifying disability, please contact the Personnel Service Department at (559) 621-6950 in advance of the examination.

Closing Date/Time: 08/13/2025

Salary:

5540.00 - 6691.00