Deputy City Clerk

Job Description:

Deputy City Clerk

Description

Introduction

The Deputy City Clerk oversees a wide variety of technical and specialized administrative duties involving the actions of the City Council, oversight of the City’s Records Management Program, and coordination and conduct of City elections which support the overall departmental functions of the City Clerk's Office. Develops, organizes and maintains an ongoing records management program throughout the City to ensure the City's records are inventoried, maintained, and destroyed or archived. Ensures compliance with State Public Records Statutes. In addition to overseeing the City's Records Management Program and City Elections, the City Clerk's Office provides support to the City Council and Boards and Commissions, and accepts legal filings and other documents on behalf of the City. The City Clerk Deputy supervises two employees and reports to the City Clerk . The ideal candidate will have a strong background in either providing support to elected officials, meeting agenda packet creation, elections and/or records management and supervisory experience; exhibit exceptional organizational, communication, and customer service skills; and be able to assist with evening City Council Meetings that take place several times a month.

Anticipated starting salary may be up to mid-point depending on candidate’s experience and internal equity. The midpoint salary is $114,774.40 annually.

Minimum Qualifications

Education and Experience

• Bachelor's Degree in Business Administration, Public Administration or related field from an accredited educational institution.
• Five years of experience in a responsible administrative capacity with a City Clerk's Office, records management, municipal elections, supporting elected officials, boards and commissions, campaign finance, experience working within the framework of applying statutes/policies or closely related area.
• Must have at least six months of Lead or Supervisory experience.
• An equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted.
• Preferred : Current Notary or ability to obtain certification as a Notary within 3 months of hire.

Licensing, Certifications, and Other Requirements

• Must possess or obtain certification as a Certified Municipal Clerk and an Arizona Election Official within five years.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.

Essential Functions

• Supervises employees and coordinates personnel-related activities to include, but not limited to: training, approving work schedules, recommending/approving personnel actions, coaching and counseling, establishing performance goals, and writing performance evaluations.
• Oversees the Council Meeting Agenda and Supplemental Agenda processes, including directing office staff in the development, processing, and posting of the City Council agendas, marked agendas, minutes, public notices, and other official City Records.
• Oversees the City's board and commission program, including oversight of the programs' application processing, regulatory documents, and records; monitoring term appointment and expiration dates to ensure compliance with City Code; maintaining comprehensive historical board and commission databases; and maintaining internal and external webpages.
• Coordinates New Board and Commission Member Orientation and Ethics Training. Reviews and provides information regarding the City's ethics and gift policies, Conflict of Interest Form, and Open Meeting Law.
• Serves as point of contact and responds to inquiries from Mayor and Council, Charter Officers, City staff, board and commission members, applicants and general public, and provides guidance and direction as necessary.
• Performs independent research and reviews or prepares correspondence, speeches and talking points for six Councilmembers.
• Conducts weekly reconciliation of Citywide legal postings (Council, Boards, Commissions, Council-appointed committees and task forces, etc.), to ensure all postings have met Open Meeting Law requirements. Investigates any discrepancies and issues notification of delinquencies.

Work Environment/Physical Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Most work is performed in a city office environment.
• Lift and carry materials weighing up to 30 pounds with assistance.
• Operate a variety of standard office equipment including a computer, telephone, calculator, copy and fax machines requiring continuous and repetitive arm, hand and eye movement.
• Travel to/from meetings and various locations.
• Attend evening meetings as needed.

Benefits Highlights:
The City of Scottsdale offers a comprehensive benefits package including:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide
• Pet Insurance
• Bilingual pay compensation

Please visit the Benefits Information page for more information.

Selection Process:
The application and supplemental questions are an integral part of the selection process and must be completed in full in order for you to be considered as a candidate. Please complete each section and answer all questions as thoroughly as possible. DO NOT state “See Resume” in lieu of answering. Unanswered questions, incomplete responses, omissions, or partial information may result in disqualification from the selection process.

Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process that may include a panel interview. Successful candidates will receive a post-offer, pre-employment background screening that may include:

• Fingerprinting search of the national FBI Database
• Criminal Background screening

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR at (480) 312-2491.

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.

Full-Time Positions:
The City of Scottsdale offers a comprehensive benefit package including vacation, holiday and medical leave as well as insurance for medical, dental, vision, life, short and long term disability insurance. For a more detailed overview of the employee benefits, click here .

Part-Time Positions:
The City of Scottsdale offers paid medical leave for part-time staff.

Commute Solutions Program
City of Scottsdale provides free Valley Metro Platinum passes to employees for the bus and light rail systems when commuting; a vanpool subsidy is also available. Employees can decrease stress, decrease wear & tear on their vehicle, and help the environment all at the same time.

Public Service Loan Forgiveness Program (PSLF).
The City of Scottsdale is considered a qualified employer for the Public Service Loan Forgiveness Program (PSLF). You may find more information about the PSFL program by going to the Federal Student Aid website by clicking here .

Closing Date/Time: 8/15/2025 5:00 PM Arizona

Salary:

$97,697.60 - $131,934.40 Annually