Executive Assistant (Public Works)

Job Description:

Executive Assistant (Public Works)

Description

Description

The vacancy is in the Department of Public Works. Under general supervision, performs a wide variety of responsible, complex, and confidential executive duties in support of the Director of the Department of Public Works. R esponsible for the coordination of all executive level communications including taking phone calls, responding to emails and interacting with, but not limited to, constituents, current and retired employees and other officials. Maintains and manages the s chedules and travel for the Director of the Department of Public Works . Assist in the preparation of internal and external documents on behalf of the executive level management. May assist with special projects including large scale file scanning and maintaining and updating divisional standard operating procedures. Performs related work as required.

This is an unclassified position. Incumbents are appointed and serve at the pleasure of the Appointing Authority in accordance with Chapters IV and V of the City Charter. The hours of this position are 40 per week.

Knowledge, Skills & Abilities

Knowledge of:

• Principles and practices of public administration as it relates to local government specifically public safety
• Modern office terminology and procedures
• Computer software applications including Microsoft Office such as Word, Excel, PowerPoint, and Teams
• Research methods and techniques

Ability to:

• Establish and maintain effective working relationships with other employees and the public
• Present ideas in business-friendly and user-friendly language
• Establish work priorities and remain flexible
• Respond in an effective manner to a variety of demands and projects
• Meet established deadlines
• Quickly learn, adapt and apply new technology, procedures and concepts
• Organize and maintain complex record and filing
• Work independently and make sound decisions
• Express oneself clearly and concisely orally and in writing

Qualifications

Open to all applicants that meet the minimum qualifications:

Graduation from a four-year accredited college or university with major coursework in public administration, business administration, political science, economics or closely related field AND One (1) year of progressively responsible experience in a business organization or the public service.

Full-time administrative experience in the required area may be substituted for the above educational requirement on the basis of the following: one year of administrative experience is equal to one year of college.

APPLICATION MUST BE COMPLETED IN ITS ENTIRETY, INCLUDING ANY REQUIRED DOCUMENTATION. APPLICATIONS WITHOUT PROPER DOCUMENTATION SHALL RESULT IN YOUR DISQUALIFICATION FOR THIS POSITION.

APPLICATIONS VIA FACSIMILE OR EMAIL ARE NOT ACCEPTED, UNLESS OTHERWISE REQUESTED AT THE TIME OF APPLICATION.

Other Information

If selected, you will be required to pass a physical examination administered by a City physician, a drug and alcohol screening, and a background check.

ALL CORRESPONDENCE AND INFORMATION CONCERNING THE APPLICATION AND TESTING PROCESS WILL OCCUR THROUGH EMAIL.

VETERAN'S PREFERENCE :
Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form , along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.

The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need an accommodation in the application or testing process, please contact the Human Resources Department.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities.



Closing Date/Time: 8/19/2025 5:00 PM Eastern

Salary:

Negotiable